CALIFORNIA ACADEMIC RESEARCH LIBRARIES
BOARD OF DIRECTORS MEETING
December 10, 2001 CSU Hayward
Attending: Cynthia Jahns (President); John McGinnis (Southern Vice President);
Judy Clarence (Northern Vice President); Suellen Cox (Secretary); Vicki Rosen (Treasurer); Ron Rodriguez (Membership Director); Debra Moore (Interest Group Coordinator South); Frank Gravier (Interest Group Coordinator North); Kelly Janousek (Campus Liaison Coordinator South); Evelyn Lord (Campus Liaison Coordinator North); Simone Yu (Campus Liaison Coordinator North); Locke Morrisey (ACRL Chapters Council Liaison); Deborah Schaeffer (Chair Committee on Organization)
Absent: Ruth Wallach (Newsletter Editor); Bonnie Petry (Web Administrator); Lynn Reasoner (Archivist)
Minutes were approved
4a. Awards Update
2001 CARL Member of the year will be awarded to Lise Snyder, UCLA. Bonnie Petry will place a banner announcement on CARL Website.
4b. There were four proposals submitted for the CARL Research Award. The Committee recommends that proposal #2, submitted by Bonnie Gratch Lindauer from City College of San Francisco and colleagues Brian Lym (City College of San Francisco, Micca Gray (Santa Rosa Junior College), and Topsy N. Smalley (Cabrillo College) be funded for the requested amount of $2000. Their proposal involves developing and testing an instrument to assess information competence
4c. The regional program in the North was very successful.
5. Officers Reports
5a. Vice President South
John McGinnis reported that there will be changes in registering for the conference.
5b. Vice President North
Judy Clarence reported on the plaque for the member of the year.
Nothing to report.
Treasurer Vicki Rosen reported on budget. The current account balances as of 12/7/01 are:
Checking: CalFed $ 9,513.30
Savings: CalFed $15,076.59
Total Assets: $24,589.89
5e. Membership Director
Ron Rodriguez reported that membership reports are done on a quarterly basis.
Ron recognized John McGinnis for the creation of a successful membership database.
New CALIBACA is up and working. It is the appropriate place to post job announcements and any other academic library matter.
CARL membership numbers for the 4th quarter are:
CARL members: 876
Community Colleges: 178 17%
California State Universities: 245 28%
University of California: 168 19%
Private Universities: 240 27%
Public Libraries: 9 1%
Library Schools: 13 1%
Vendors: 18 2%
Others: 11 1%
5f. Web Administrator
Bonnie Petry was absent but sent the report to President Jahns. Everything is okay on the CARL website. Any comments should be sent to Bonnie.
5g. Newsletter Editor
The December newsletter is being produced.
5h. Interest Group Coordinator South
Deb Moore reported that SEAL is planning a program as is CALM.
5i. Interest Group Coordinator North
Frank Gravier reported on activities in the north. Several groups are planning for the preconference.
5j. Campus Liaison Coordinator South
Kelly Janousek reported that there are no name changes in liaisons.
5k. Campus Liaison Coordinator North
Evelyn lord reported that the quarter was very slow. The new North Campus Liaison Coordinator is Simone Yu.
5l. ACRL Chapters Council Liaison
Locke Morrisey reported that the Winter 2001 issue of Chapter Topics (the ACRL Chapters Council Newsletter) included information on the conference in the Spring and scholarships for sending library school students to conference. It can be found online at: http://www.ala.org/acrl/ct/ctv22n3.html#chapters.
A Midwinter ACRL Debate Luncheon is scheduled. Locke reminded the
Board that this is a good opportunity to learn about the candidates platforms.
6a. Asilomar Conference Update
Evelyn and Carl Bengston are Co-Chairs. Evelyn reported that the registration form has been sent out.
At the last planning meeting a few changes were made. The preconference
fee was reduced to $35.00. The general conference fee was raised to $110.00 in order to encourage preconference attendance.
The Conference program has a strong technical services track. There is a daylong program on Friday, fireside chat, and breakout on Saturday. There is interest in setting up an interest group for tech services people. Hopefully this will be accomplished at the conference.
The keynote speakers include:
John McGinnis thanks Evelyn and Carl for their leadership as conference co-chairs, and a great planning committee.
6b. Future Conference Planning
The Conference Planning Committee met and made several recommendations for the Board to consider due to the nature of a biennial conference and the South/North President arrangement.
6c. Committee Structure
The Committee on Organization membership is currently board members plus others. Past President Deborah Schaeffer indicated that the committee needs to be small.
6d. sCIL Update on 2003 Information Literacy Regional Immersion Program Proposal
Sarah McDaniel (USC) reported for the sCIL group. She indicated that there may be a phasing out of regional programs.
There was a discussion of the various proposed sites (UCI, Claremont, UCLA). President Jahns suggested that we need some criteria for evaluating the sites. The following questions were also raised:
It was agreed that the sCIL group will respond to these questions and send an email response.
6e. Demonstration of CARL Membership Database
The database will go public after February15, 2002.
Members will ultimately go to Regonline to register electronically on a secure site.
Membership director will make any administrative changes on members records.
6f. Board Members Job Descriptions
President Jahns requests that we re-send them. Bylaws will give job title.
6g. Hosting CARL Interest Group Reflectors
No, they need to set this up themselves.
John McGinnis thanked Cynthia Jahns for the year as President.
Meeting was adjourned at 3:20 p.m.
CARL Executive Board Secretary
1. Place CARL Member of the Year Announcement on CARL Web Site Petry
2. Place wording on web site indicating we are separate fro ACRL Petry
3. Consider institutional memberships Board
4. Place a counter on the CARL Web site. Petry
5. Cynthia send program list to Petry to place on the web. CJ/BP
6. Create a program-planning manual. ?
7. sCIL group needs to respond to Board questions Lee
9. Agenda item for next meeting: increase membership renewal cost for passing deadline. Jahns