California Academic & Research Libraries (CARL)


(revised May 1995)

[Please also view the more recent CARL Bylaws.]


Sec. 1. The name of this organization shall be California Academic and Research Libraries (CARL).

ARTICLE II. Affiliations.

Sec. 1. This body shall be a chapter of the Association of College and Research Libraries (ACRL), a division of the American Library Association (ALA). It shall be subject to Article IV (Chapters) of the ACRL Constitution and Bylaws as stated in the Guidelines for ACRL Chapters approved by the ACRL Board of Directors.

Sec. 2. The President shall submit reports to ACRL as appropriate.

ARTICLE III. Objectives

Sec. 1. The objective of this organization shall be to provide opportunities for the professional growth of its members by conducting workshops and arranging programs; to encourage the exchange of ideas and information relating to library cooperation and development; to disseminate educational information oriented to those working in academic and research libraries; and to support and, when appropriate, participate in programs of other regional and local organizations in California in order to promote and improve library service to the academic and research community.

ARTICLE IV. Membership

Sec. 1. Any person interested in academic or research librarianship or in academic or research libraries in California may become a member by paying the appropriate dues.

Sec. 2. Institutions. Membership shall be limited to individuals.

ARTICLE V. Regional Groups and Interest Groups.

Sec. 1. CARL shall have a Northern Region and a Southern Region. The Chief Executive Officer of each Region shall be the Vice-President/President-elect from that Region. Each Region shall also have a Program Committee appointed by the Vice-President.

Sec. 2. Interest Groups may be formed by petition of twenty or more members to the Executive Board.

Sec. 2.1. Interest Groups determine their own organizational structure, and procedures for leadership succession, subject to approval by the CARL Executive Board, and shall regularly inform the regional Interest Group Coordinator and regional Vice-President of the names of their chairs, other officers and committee members.

Sec. 2.2. Interest Groups shall regularly communicate with the Interest Group Coordinator and Vice-President in their region, to coordinate regional program planning, insure adequate financial and logistical support, and report to the rest of the organization on their activities.

ARTICLE VI. Officers.

Sec. 1. General.

Sec.1.1. Officers. The elected officers shall be President, Northern Vice-President/President-elect , Southern Vice-President/President-elect , Secretary/Treasurer, Membership Director, ACRL Chapters Council Delegate, Northern and Southern Interest Group Coordinators, and Northern and Southern Campus Liaison Coordinators. The Archivist and the Newsletter Editor are appointed officers.

Sec.1.2. Terms of Office. The President shall serve one year. Other officers shall serve two years each. The Secretary/Treasurer and Membership Director shall be elected in alternate years. The Interest Group and Campus Liaison Coordinators in each region shall be elected in alternate years.

Sec. 1.3. ACRL. The President, Vice-Presidents and ACRL Chapters Council Delegate shall be members of ACRL.

Sec.2. President.

Sec. 2.1. Term of Office. The President shall serve for one year after serving for two years as regional Vice-President/President-elect.

Sec. 2.2. Responsibilities. The President shall: a) coordinate the statewide activities of CARL; b) call and chair Executive Board meetings; c) appoint a Newsletter Editor, Archivist and others as appropriate; d) appoint standing and ad hoc committees, except as provided otherwise e) maintain master calendars; f) submit annual reports to ACRL; and g) perform other duties as required.

Sec. 3. Vice-President/President-elect.

Sec. 3.1. Responsibilities. The Vice-President/President-elect shall: a) act for the President in his/her absence; b) work with the Interest Group Coordinator and Campus Liaison Coordinator in their region; c) appoint a Program Committee to plan one or more regional programs; d) call and chair regional business meetings; e) prepare the ACRL annual budget request (second year); and f) perform other duties as required.

Sec. 4. Secretary/Treasurer

Sec. 4.1. Responsibilities. The Secretary/Treasurer shall: a) take minutes at all Executive Board meetings and statewide business meetings and distribute the minutes in a timely fashion; b) keep an accurate accounting of all CARL funds; c) prepare and submit financial reports quarterly; d) disburse funds for approved activities; and e) perform other duties as required.

Sec. 5. Membership Director.

Sec. 5.1. Responsibilities. The Membership Director shall: a) maintain the membership file; b) coordinate statewide membership activities; c) chair the Membership Committee; and d) perform other duties as required.

Sec.6. ACRL Chapters Council Delegate

Sec. 6.1. Responsibilities. The ACRL Chapters Council Delegate shall: a) represent CARL at the meetings of the ACRL Chapters Council at the ALA Annual and Midwinter conferences and carry out other activities as a delegate to Chapters Council; and b) serve as a regular ex officio member of the CARL Executive Board.

Sec. 7. Interest Group Coordinator

Sec. 7.1. Responsibilities. The Interest Group Coordinator in each region shall: a) compile and maintain up-to-date rosters of the chair, other officers and committee members of each chapter; b) regularly inform Interest Group leaders of other CARL activities; c) orient Interest Group leaders with respect to CARL policies and procedures; d) act as liaison between the Interest Group leaders and the CARL Executive Board; e) provide advice and support to Interest Groups; f) coordinate with Interest Group leaders the dates and topics of regional programs; g) insure that all Interest Group programs and meetings include mention of CARL, distribution of membership applications and introduction of CARL leaders present; h) insure that Interest Group programs and other activities are announced and reported on through CARL publications and electronic communications channels.

Sec. 8. Campus Liaison Coordinator

Sec. 8.1. Responsibilities. The Campus Liaison Coordinator in each region shall: a) compile and maintain an up-to-date roster of CARL campus liaisons in their region; b) work to extend the campus liaison network to institutions not represented; c) regularly inform campus liaisons of CARL activities; d) orient campus liaisons with respect to CARL policies and procedures; e) act as liaison between the campus liaisons and the Executive Board; f) serve as an ex officio member of the Membership Committee; g) communicate with campus liaisons on behalf of the Membership Director in regard to membership renewal and recruitment activities; h) work with the Newsletter Editor to insure that campus liaisons contribute news of people and institutions.

Sec. 9. Archivist

Sec. 9.1. Responsibilities. The Archivist shall: a) organize and maintain the CARL archive; b) maintain a list of the materials which should be routinely submitted to the archive, and periodically remind those responsible for submitting materials to the archive, to insure that materials are added consistently according to the guidelines; c) develop guidelines and procedures for requesting information or copies of materials from the archive; d) retrieve information from the archives when requested to do so by another officer of CARL.

Sec. 10. Newsletter Editor

Sec. 10.1. Responsibilities. The Newsletter Editor shall: a) organize and oversee the production and distribution of the CARL Newsletter; b) develop and administer editorial policies in consultation with the President and Executive Board; c) work with the President and Executive Board to plan the content of each issue and solicit material; and d) advise the President and Executive Board on other matters relating to the publication and communication of information about CARL activity, as a member of the Executive Board.

ARTICLE VII. Executive Board

Sec. 1. The Executive Board shall consist of the elected officers, and the Newsletter Editor.

Sec. 2. All members of the Executive Board shall be voting members.


Sec. 1. Executive Board shall meet at least twice a year. A majority of the members of the Executive Board shall constitute a quorum. Meetings are open to all CARL members.

Sec. 2. It shall be the responsibility of the President to call statewide meetings and of the Vice-Presidents to call regional meetings. Additional meetings may be called by a majority of the Executive Board or by petition of twenty CARL members.

ARTICLE IX. Committees

Sec. 1. Types of Committees.

Sec. 1.1. Standing Committees shall be the Nominating and Elections Committee, the Membership Committee, the Committee on Organization, and the Awards Committee. Except as otherwise provided, standing committees are appointed by the President for one-year terms.

Sec. 1.2. Ad hoc committees may be appointed by the President as needed.

Sec. 2. Nominating and Elections Committee.

Sec. 2.1. Composition. The Nominating and Elections Committee shall consist of the senior Vice-President, and four other members, including a Chair. Three of the five members, including the Chair, shall be from the region from which the next Vice-President/President-elect is to be elected.

Sec. 2.2. Responsibilities. The Nominating and Elections Committee shall: a) call for nominations and prepare a slate of candidates for the election of CARL officers; b) organize and carry out the balloting process for elections and for Constitution and Bylaws approval; d) maintain records of past CARL participation and leadership to assist the Committee and other CARL officers in nominating candidates for elected and appointed positions.

Sec. 3. Membership Committee

Sec. 3.1. Composition. The Membership Committee shall consist of the Membership Director, as Chair, the Northern and Southern Campus Liaison Coordinators, and one member from the South and one from the North, appointed by the regional Vice-President for a one-year term.

Sec. 3.2. Responsibilities. The Membership Committee shall advise the Membership Director with regard to membership recruitment and renewal efforts and assist in carrying them out.

Sec. 4. Committee on Organization

Sec. 4.1. Composition. The Committee on Organization shall consist of the junior Vice-President, the Secretary-Treasurer, and three other members appointed by the President.

Sec. 4.2. Responsibilities. The Committee on Organization shall: a) review the efficiency and effectiveness of the organizational structure in meeting the goals of the organization; b) assess the potential impact of proposed changes and new program initiatives on the organization and its finances, and advise the Executive Board; and c) recommend revisions of the Constitution and Bylaws.

Sec. 5. Awards Committee

Sec. 5.1. Composition. The Awards Committee shall consist of the Vice-Presidents and the last recipient of the Member of the Year Award, and be chaired by the junior Vice-President.

Sec. 5.2. Responsibilities. The Awards Committee shall: a) solicit nominations for the Member of the Year Award; b) recommend an award recipient to the Executive Board for its approval; and c) arrange for the purchase of what is presented.

ARTICLE IX. Publications.

Sec. 1. The official publication shall be the CARL Newsletter. Proposals for other publications shall be reviewed and approved by the Executive Board.

ARTICLE X. Amendments.

Sec. 1. The Constitution may be revised or repealed, or a new constitution adopted by the affirmative vote of two thirds of the members who respond to a vote by mail or attend any statewide meeting of the organization where such action has been announced at least one month previously.

ARTICLE XI. Dissolution

Sec. 1. Upon dissolution of this organization, any remaining assets shall be disbursed to the Association of College and Research Libraries which is an organization operated exclusively for nonprofit educational purposes and has established tax-exempt status under section 501 (c) (3) of the Internal Revenue Code. At the point of dissolution, if this organization is not in existence, or if it no longer has tax exempt status, the remaining assets shall be distributed to an appropriate nonprofit fund, foundation or association which is organized and operated exclusively for charitable or educational purposes and has established its tax-exempt status under Section 501 (c) (3) of the Internal Revenue Code.