Minutes 12.13.02

CARL Board of Directors Meeting

December 13, 2002

Chapman University

Attending: John McGinnis (President); Judy Clarence (Northern Vice President); Jean Purnell (Northern Vice President Elect); Ron Rodriguez (Southern Vice President); Suellen Cox (Secretary); Ann Hotta (Secretary Elect); Vicki Rosen (Treasurer); Liz Ginno (Membership Director); Frank Gravier (Northern Interest Group Coordinator); Fred Batt (Northern Interest Group Coordinator Elect) Simone Yu (Northern Campus Liaison Coordinator); Kelly Janousek (Southern Campus Liaison Coordinator); David Rios (Southern Campus Liaison Coordinator Elect); Locke Morrisey (ACRL Chapters’ Council Delegate); Legislative Liaison; Ruth Wallach (Newsletter Editor); Christina Woo (Newsletter Editor Elect);

Absent: Bonnie Petry (Webmaster); Tamara Weintraub (Southern Interest Group Coordinator)

Guests: Cynthia Jahns (Committee on Organization); Deborah Schaeffer (Committee on Organization); Gail Burrows (sCIL)

Announcements

President McGinnis welcomed the new board members and announced that the board meeting would commence with two presentations:

sCIL representative Gail Burrows would present on the sCIL immersion proposal
Committee on Organization representatives would present committee recommendations

Approval of Agenda

Approved

Approval of Minutes

September 30, 2002 Minutes approved as amended.

4. SCIL Proposal

Gail Burrows reported that sCIL applied for a regional ACRL Information Literacy Immersion Program for the summer of 2003, but a decision had already been made to hold the program in Michigan. sCIL proposes Claremont as the summer 2004 immersion site. ACRL is planning a site visit in January.

sCIL is also interested in participating in the 2004 CARL preconference.

President’s Report

Insurance Issue

President McGinnis stated that Insurance Associates McDowall & Keeney have been contacted regarding securing insurance.

Committee on Organization

Representing the Committee on Organization, Cynthia Jahns and Deborah Schaeffer made several recommendations:

That small subcommittees be formed to review and update administrative documents
All CARL administrative documents be placed on the web and passworded.

Several language issues also need to be addressed for bylaws changes.

CARL Interest groups need to hold regular elections.

Interest Groups that do not have bylaws should write them as specified in CARL

Bylaws or model on IGs that have bylaws in place. Bylaws should address:

Officers to be elected
Terms of office
As new procedures (bylaws) are written, they should be posted on the web.
Should coincide with election process as a whole and dates and times should be specified.

Officers Reports

6a. Vice-President North

Judy Clarence reminded Board members of the upcoming Board meetings.

She also discussed the problem with the CARL election which did not occur in the spring.

Ballots were completed over the summer and the election held in fall. It was moved, seconded, and passed to hold future elections in fall.

6b. Vice-President South

Ron Rodriguez reported on the ongoing planning for the CARL 2004 Conference. It is scheduled for April 22-25, 2004 (Thursday-Sunday). The conference will be held in Pasadena at the Double Tree Hotel.

Chair of the Program Planning Committee is Kelly Janousek. Janousek reported that the conference theme is: Mission Architecture: Philosophical Foundations of Academic and Research Libraries.

Local Arrangements Chair is Deb Schaeffer. She stated that there will be many activity options, dine-a rounds, etc. Daylong events planned to encourage people to stay.

Rodriguez also reported on the Member of the Year Committee. No submissions or inquiries were received. Ron suggested several options

Polling the board for candidates
Sending out another notice for submissions
Change the award to "Academic and Research Achievement

The following suggestions were made.

Make it a biennial award
Change award to "Distinguished Service Award" (continuing service, or exceptional project
Ask Interest Group Coordinators to suggest candidates
Change submission form; put a name forward and several things they’ve done

Present awards committee will review the award, process, etc. and bring recommendations to March 2003 Board Meeting.

6c. Secretary

It was agreed that outgoing Secretary Suellen Cox will give all materials to the Secretary-elect Ann Hotta, who will then forward materials to the CARL archivist.

6d. Treasurer

Treasurer Vicki Rosen provided last quarter’s financial report and provided an overview

of 2002.

She mentioned that IGs can get advances from CARL for IG programs and IG Coordinators should let groups know. Checks for IG programs need to be made out to CARL

6e. Membership Director

Liz Ginno reported that the Membership Renewals will go out in January. Renewal deadline March 1, 2003

Ginno presented the tentative membership brochure

6f. Campus Liaison Coordinator North

Simone Yu had nothing to report.

6g. Campus Liaison Coordinator South

Kelly Janousek asked board members to review web site and make sure that liaisons are listed.

6h. Interest Group Coordinator North

Frank Gravier reported that another "Treasures of the CSU" is being planned for

the north. A SEAL meeting is being planned to discuss program planning.

6i. Interest Group Coordinator South

Suellen Cox for Tamara Weintraub reported that CSUL planned and hosted a successful program "Treasures of the CSU" (special collections) on Oct. 13 at Fullerton.

It was suggested that IGs partner up to plan and present programs.

6j. Conference Scholarships

Locke Morrisey reported on the committee’s work.

7. ACRL Chapters Council Liaison

Locke reported that he and Ruth will be at mid-winter.

8. Newsletter Editor

Outgoing editor Ruth Wallach questioned whether the newsletter should be quarterly or less frequent. The issue will be addressed at the March Board meeting.

In-coming editor is Christina Woo.

9. Webmaster

President McGinnis presented the report from Webmaster Bonnie Petry. The CARL web

page has been mounted on digital forest.

Meeting adjourned at 2:40 p.m.

Respectfully Submitted

Suellen Cox

CARL, Secretary