CARL South Regional Meeting

February 27, 2006

12:00 ≠ 5:00 p.m.

University Library

California State University, Long Beach

MINUTES

Present:

Leslie Anderson, Greg Armento, Stephanie Ballard, Ken Benesh, Tobeylynn Birch, Suellen Cox (CARL President), Katy Farrell, Robin Hartman, Kelly Janousek (CARL Membership Director), Judy Lee (CARL South IG Coordinator and UC Director-At-Large), Kathy Lo, Lisa Lu, Susan Luevano, Tracey Mayfield (CARL VP-South), John McGinnis, Marla Peppers, Marsha Schnirring, Julie Shen (CARL Secretary), Sheryl Stahl, Barbara Stillwell, Linda Taylor, Rodney Vliet, Eileen Wakiji, Hannah Walker, and

Richard Wilcox.

12:00-1:00 p.m. Welcome and Introductions

CSULB Library Associate Dean Henry DuBois welcomed the group. Suellen Cox introduced attending CARL executive board members. Attendees introduced themselves, esp. their experience within CARL.

1:00-2:00 p.m. Lunch and visiting time

Time of this meeting: Suellen welcomed feedback about the new time. In the past it was scheduled from 10:00 a.m.-3:00 p.m.

Website: re-introduced the membership database, calendar, policies and procedures, IG acronyms defined via membership sign-up form.

Feedback: CARLDIG and DIAL listed ≥incorrectly≤.

Kelly: got names from articles of incorporation.

Feedback: canπt remember password for membership database.

Kelly: currently working on merging with Regonline. Soon will be able to access via Regonline login. But if a member canπt remember the password, s/he can send an email to the Membership Director (Kelly) who can then send the password.

2:00-4:00 p.m. State of CARL Reports & General Discussion

Presidentπs Report

CARL is one of the most active ACRL chapters (the most active after the New England chapter). Sent letters to library deans/directors to emphasize importance of CARL professional activities and encourage participation. Currently seeking corporate sponsorship of conference. Trying to increase membership; please return sign-in sheets from IG events to Kelly so she can contact them and encourage them to join CARL. Based on member feedback weπre trying to put more conference documents online.

Feedback: would like a listserv for IG coordinators, e.g. to avoid scheduling meetings on top of each other.

Judy: clarified that this is different from CARL hosting listservs for IGπs. Noted.

Feedback: Mentor/mentee listings, e.g. add a checkbox on membership form for people to volunteer.

Feedback: List internships on website in addition to jobs.

Feedback: Itπs a lot of work to put on separate IG events. Could mini-conferences be a place for IGπs to add their events?

Tracey: Concerned that this would break up the all-in-one room format, which people really liked at the last mini conference at Fullerton.

Feedback: More communication among IGπs could allow for more collaboration. Also important to have events with substance so people would be willing to travel to them.

Suellen: election headed by Emily Woolery. Website updated. Election returns were 38% (208). Maybe electronic glitches and/or timing of election and/or same as national election return averages. Feedback from North Regional meeting included weekly reminders for those who havenπt voted.

Feedback: Also last year on the ballot there was a suggested change on a by-law, which generated more interest. Send candidate bios out beforehand? Add photo/video of candidates to jog peopleπs memories? Make voting day the same day every year?

Suellen: concerned that an entirely volunteer organization cannot hold itself to a strict schedule.

Suellen: Appointments done for many committees. However, need 2 more North and 1 more South members for nominations and elections committee.

Suellen: finance report ≠ budget approved contingent upon final conference returns.

Report from Membership Director

Kelly: membership database fluctuates based on start/end month of individual memberships. 610 members, want to increase to 650. 392 CARL members are also ACRL members, some of that money gets returned to CARL. 55 students, higher than ever before, must be member to apply for CARL scholarship. 3 retirees.

Feedback: CLA has hundreds of student members, can reach goal of 650 just with students.

Kelly: North members in SCIL do not benefit from programs.

Kelly: Most new members are new to California or new to the profession.

Tracey: members in Central California donπt know whether to join North or South IGs.

Feedback: Maybe when UC Merced gets established, there will be enough people to create Central California groups. Can we offer more local identity for people who donπt (want to) belong to North or South? Or allow for multiple local identities within each IG but have one central IG website (e.g. ABLE)? Or teleconferencing so remote members can ≥attend≤? Host it on the CARL website or ask for a college to sponsor, such as San Jose State SLIS/Fullerton campus?

Kelly: all CSUs can teleconference pretty easily. Maybe we can take advantage of that. North liason contacted some colleges w/o members to tell them how CARL can help them, and we got some members that way.

Feedback: Student regional liaisons reach out to colleges within their region. Overlay membership information on a map to see where major clusters occur. Work with other professional organizations?

Kelly: collaboration outside CARL does happen but depends on who you know.

John: Membership 48% north 52% south, voting: 44% north 56% south (even tho weπre voting for North president), more activity in south overall.

Feedback: front page isnπt engaging, too many doors to open in order to figure out what CARL was all about, e.g. what you can get if you become a member.

Conference Report

Kelly: As of noon Sun 2/26, early bird 189 registered, 207 overall. Pre-conf 71 early bird, 79 overall. Swap-out option available for people who discover they cannot attend. Target 250, will probably get 225.

Suellen: Possibility of newsletter change from 4x/year to 3x/year, half the membership still wants print, $800-$1000 per mailing=$4000 per year, $1.05 per newsletter.

Feedback: Make website more newsworthy in a continuous way instead of issue by issue. The website can publish 3-4x a year those items that still require regular publication. Add RSS/XML so people can view via Bloglines. IGs that are very active would benefit from continuously updating website. How about research journal? If we stop print newsletter, will we have resources to put towards that? Email members weekly/monthly updates? Employ interns? Our website/newsletter looks amateurish; we should hire professional designers. Archiving information is easier when issue format is maintained.

Conference: theme, two scholarship awardees, two librarians from Baja California, two presented papers at this conference, conference planning manual (collective experience/wisdom of prior conference planners) is in the works. 2008 and 2010 long-range conference planning committee, consisting of Les Kong, Deborah Schaeffer, and Locke Morrisey looking at locations.

Feedback: current conference schedule (once every two years) always coincides with South-Presidentπs term, long-term committee takes some load off president.

Interest Groups

Judy: Streamlining procedures financially. Chairs could benefit from more training. Minutes from IG chair meeting last November distributed to all chairs, including some who didnπt attend. Program on how to put on program. Need feedback from membership on topics and location. Some IGs seem unified, others want to maintain N/S identities, need more flexible IG guidelines to allow for variety. Also consider collaboration with other professional organizations, such as with CCLI-North as currently happens. IG activity level seems to run in cycles.

ABLE meeting at CARL conf.

CALM not active. Volunteer convener has article in next newsletter.

CARLDIG next meeting 3/17 at Claremont Colleges, also joint N/S meeting at conf.

CARLIT most ≥meetings≤ as email exchanges.

CCIG not very active. Could use help from N.

CDIG no volunteers.

CSUL leadership is in flux. (New chair is unable to continue.)

DIAL bus mtg this Friday at USC East Asian Library. Coinciding -es with an interesting ethnic studies conference. Will meet at CARL conf.

GPIG is dormant.

SCIL bus mtg this Friday at CSULA. Their annual Spring Program will be 5/19 at Claremont Colleges. Will meet at CARL Conf.

SEAL meeting at CARL conf. Spring program 5/13. Bus mtg 3/23 at UCLA.

TSIG needs to be revived.

Feedback: Good idea to add more structure.

Judy: It is important for CARL to receive Interest Group Reports. The CARL ACRL Chapters Council Delegate takes information from formal reports and sends it to ACRL to keep track of chapter activity at the national level.

Feedback: Would it be a good idea to have a student interest group? More comfortable environment for students?

Feedback: Students present said they would rather work within current IGs because student status is short-term, and they can observe professionals at work.

Feedback: How can the organization embody a student-friendly attitude so that students would be welcome at all levels?

Feedback: IGs can have orientations for students.

Tracey: goal this year to create active CARL mentorship program. Has connections to SJSU/Fullerton (Lisa) and UCLA (annual fair). Whatπs best venue for SJSU?

Feedback: via LISSTEN, grad fair, resume day.

Feedback: does mentorship fall under any existing IGs?

Tracey: No, but plans to form PROM as IG to focus on professional development, mentorship.

Feedback: new members forum or reception, overview of organization, add checkbox on reg form ≥Is this your first CARL conference?≤

Feedback: Send letters to 2nd-tier administrators?

4:00-5:00 p.m. Round Robin

Each person described what was happening at their institution.