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CARL-DIG South By-Laws

Article I. Name.

Sec.1. The name of this organization shall be California Academic Reference Librarians Discussion Interest Group (CARLDIG) South.

Article II. Affiliation.

Sec. 1. California Academic Reference Librarians Discussion Interest Group South shall be an Interest Group of the California Academic and Research Libraries (CARL). CARLDIG South shall follow the CARL Constitution and Bylaws.

Article III. Objectives.

Sec.1 The objectives of CARLDIG South shall be to promote and develop the interests of librarians in current and evolving reference issues through the sponsorship of workshops, seminars, and conference programs where issues of professional concern can be discussed. CARLDIG South provides opportunities for professional development, education, and participation for its members, and works with other California organizations in order to improve reference library service to the academic and research community.

Article IV. Membership.

Sec. 1. All CARLDIG South members must be members of CARL.

Sec. 2. Any person may become a member of CARLDIG South by indicating each year on the CARL application form that CARLDIG South membership is desired and paying the appropriate annual CARL dues.

Sec. 3. No additional dues shall be required for CARLDIG South membership.

Article V. Officers, Terms, Responsibilities.

Sec. 1. Officers shall be members of CARLDIG South.

Sec. 1.1 The elected officers shall be Chair, Vice-Chair/Chair-Elect, and Secretary.

Sec. 2. Terms of Office. Each term of office shall be for one calendar year. The Vice-Chair/Chair-Elect shall serve as Chair of CARLDIG South in the second year following election.

Sec. 2.1 There shall be no limit to the number of terms an officer may serve.

Sec. 3. Vacancies. In the event that the Chair becomes vacant during a term, the Vice-Chair/Chair-Elect shall become Chair for the remainder of the term and for the succeeding calendar year. Other vacancies shall be filled by a majority vote of the remaining officers of CARLDIG South.

Sec. 4. Chair. The Chair shall: a) call elections by the Steering Committee to fill vacancies of elected officers; b) appoint committees or individuals for special projects, including CARLDIG South Webmaster; c) convene and chair meetings of the Steering Committee; d) serve as liaison between CARLDIG South and CARL; e) oversee all CARLDIG South activities.

Sec. 5. Vice-Chair/Chair-Elect. The Vice-Chair/Chair-Elect shall: a) act for the Chair in his/her absence; b) serve as Program Committee Chair; c) serve as the liaison to the Interest Group Coordinator; and d) perform other duties as required.

Sec. 6. Secretary. The Secretary shall: a) take and distribute minutes of Steering Committee meetings; b) establish and maintain an archive of CARLDIG South activities; and c) perform other duties as required.

Sec. 7. Program Committee Chair. The Vice- Chair/Chair-Elect shall serve as the Program Committee Chair and shall: a) coordinate planning and production of programs for the year in accordance with CARL guidelines for programs; b) appoint CARLDIG South members to the Program Committee; and c) convene meetings of the Program Committee.

Sec. 8. Other committee chairs and project coordinators may be appointed by the Steering Committee.

Article VI. Steering Committee.

Sec. 1. The Steering Committee shall be composed of elected officers.

Sec. 2. Voting members include the elected officers and those CARLDIG South members in attendance at Steering Committee meetings.

Sec. 3. Meetings. The Steering Committee shall meet at least twice yearly. All meetings are open to any CARLDIG South member.

Article VII. Nominations and Elections.

Sec. 1. Elected Officers. The Vice-Chair/Chair-Elect and the Secretary shall be elected each year.

Sec. 2. Nominating Committee.

Sec. 2.1. The Steering Committee shall act as a Nominating Committee or the Chair shall appoint a Nominating Committee of CARLDIG South members.

Sec. 2.2. Elections. Elections shall be held annually in the fall. If there is only one candidate for each office, the Steering Committee shall elect the Officers by acclamation. If there is more than one candidate for an office, the Secretary shall send out an email ballot to the membership. All CARLDIG South members in good standing may vote for officers. A plurality vote elects.

Article VIII. Programs.

Sec. 1. CARLDIG South shall sponsor at least one program each year.

Sec. 2. Refer to the CARL Interest Group Program Planning Manual.

Article IX. Amendments.

Sec. 1. Any member may suggest bylaws amendment(s) to the Steering Committee of CARLDIG South. If a majority of the members of the Steering Committee agree, amendments shall be submitted to a vote of the membership to be decided by a majority of votes.

Last update: January 30, 2006

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