Archives Operations Coordinator/Digital Archivist, CSU Dominguez Hills

The University Library at California State University, Dominguez Hills (CSUDH) invites applications for a Tenure-track position at the rank of Senior Assistant Librarian (12-month) with the appointment starting in Fall 2019.

At CSUDH, we celebrate and respect diversity in all forms that include every race, religion, gender, ethnicity, veterans, people with varied abilities, and members of the LGBTQ+ community. CSUDH is seeking applications from candidates who can demonstrate experience in teaching and working with individuals from diverse backgrounds and contribute to the University’s mission, vision, and core values.

The University Library, Gerth Archives and Special Collections

The Gerth Archives and Special Collections Department houses the California State University System-wide Archives, the CSUDH Archives, over 200 archival collections on African American history and culture, labor movements, aviation history, Upton Sinclair, Tradeswomen, Latin American history, California history and other topics. The Gerth Archives has received NEH, NHPRC and NPS grants for its current CSU system-wide Japanese American Digitization Project. The Department’s digital archives contain over 50,000 digital objects and is growing. The library houses two art/history galleries. Rotating exhibits, such as the Watts: Now & Then; Building Evidence: Japanese Americans in Southern California; LatinX Activism and LGBTQ+ are generated to complement formal instruction. The Gerth Archives employs permanent and temporary faculty and staff professionals as well as interns, grant consultants and student assistants. Library faculty and staff, who value the partnerships and collaborations that promote student success, are working aggressively within a Librarian Liaison model, to make those connections that will enable CSUDH students to succeed in their academic endeavors.

The services of the University Library are housed in a 140,000 square foot, five story, energy-efficient addition completed in 2010. Staffing currently consists of 11.5 FTE professional librarians and 15.5 FTE paraprofessionals. The Library is home to two 33-capacity instructional labs, 100+ computers, 11 group study rooms, a Technology Checkout Program, multiple quiet study and collaborative spaces, and informal lounge areas interspersed throughout the building and a café. It has emerged as CSUDH students’ “Academic Home away from Home.” CSUDH students study in a stunningly beautiful library that contains multicultural artwork reflecting the ethnic and cultural diversity of the campus, the community and the Southern California area.


The University Library fosters student success, scholarly research, and academic excellence through the provision of information resources; user-centered services and learning experiences; and welcoming, technology-enhanced environments that facilitate lifelong learning, collaboration, innovation, and the acquisition of information literacy skills.

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The Position

The University Library’s Gerth Archives and Special Collections at California State University, Dominguez Hills (CSUDH) seeks an innovative, dynamic, enthusiastic, collaborative, and service-minded skilled professional to join the Gerth Archives and Special Collections department as the Archives Operations Coordinator/Digital Archivist. Library Faculty in the CSUDH Library have positions that enable them to provide leadership and coordination for a functional area as well as within a content area. Under the direction of the Director, Archives and Special Collections, the successful candidate will:

  • Coordinate the day-to-day operations for processing and making accessible archival collections. Assign work, train, and supervise employees, student assistants, and interns.
  • Review infrastructure needs to improve the workflow and processing of archival collections. Develop workflows, policies and procedures for efficient and effective archival processing in consultation with all Gerth Archives professionals.
  • Lead and provide expertise in the development of mission and vision statements for the Gerth Archives.
  • Provide expertise, leadership, and vision in administration of both existing digital collections and the creation of new digital collection projects. Plan, implement, communicate, and oversee the digital curation and preservation program for identification and prioritization of digital asset curation and preservation activities. This includes but is not limited to conducting surveys, developing needs assessments, providing oversight for the processing, maintenance, and preservation of digital content, their carriers, and any associated metadata.
  • Lead and provide expertise in the creation, development, adoption, and adaptation of policies, strategies, workflows, processes, and practices related to digital curation and preservation program development.
  • Lead collaborative initiatives to develop best practices and standards for metadata creation across all digital projects including improving legacy metadata.
  • Work with archivists and library personnel in the integration of descriptive metadata into existing discovery systems in the library.
  • Participate in generating archival assets for the CSUDH institutional repository in collaboration with Digital Initiatives Librarian.
  • Participate in instruction and department outreach activities to promote the Gerth Archives.
  • Build a record of progressive scholarly and professional achievement to fulfill retention, tenure and promotion requirements.
  • Engage in professional development activities, conference presentations and peer-reviewed articles in support of the library and its digital initiatives.

The Ideal Candidate

The ideal candidate will have experience directing archival collections projects, supervising professionals, developing policies and procedures, and working as a Digital Archivist. This individual will have experience leading digital curation and preservation planning, and have engagement in the development of policies, procedures and workflows for digital curation and preservation. Additionally, this person will have knowledge of and experience with standards and best practices for the digitization, description, curation, access, and discoverability of archival collections. In addition to excellent interpersonal and communication skills, this candidate will bring an attitude of curiosity, creativity, and innovation to the Gerth Archives and Special Collections department.


Working independently and with stakeholders, the Archives Operations Coordinator/Digital Services Archivist directs the daily work of archival professionals processing and making available archival materials. Also, this person provides leadership, vision, and support for the Library’s Gerth Archives and Special Collections Department’s digital assets and digital archives programs and projects. Reporting to the Dean of the Library, with operational oversight from the Director of Archives & Special Collections, the person will lead the development of a new digital curation and preservation program in the Gerth Archives. The Archivist will also oversee the development of all digital collections projects, recommend and administer a DAMS (Digital Asset Management System) and administer all CMS (Collection Management System) activities, and work collaboratively with colleagues in the department and library to further digital collections and digital asset management activities.


Minimum Qualifications

  • Master’s degree in Library and Information Science from an ALA accredited institution or a related advanced degree.
  • Minimum of two years’ professional experience in digital archives at an academic library, archives, historical society, or museum setting.
  • Experience directing and managing archival projects.
  • Experience supervising professional staff.
  • Experience with digital asset curation and preservation activities, practices, processes, workflows, and tools.
  • Demonstrated knowledge of digital asset lifecycle management and associated standards and frameworks.
  • Demonstrated knowledge of metadata content, structure, and preservation standards including MARC, EAD, DACS, MODs PREMIS, etc.
  • Knowledge of ARCHON, ArchivesSpace or other content management platform.
  • Excellent interpersonal, writing and communication skills
  • Excellent project and program management, analytic, and problem solving skills, attention to detail.
  • The ability to work effectively and collegially with a diverse population of faculty, staff, students, interns, community members and vendors in a diverse environment.
  • Ability to work collaboratively with Library personnel, students, interns, and volunteers.
  • Applicants must have experience in working with students and colleagues from diverse age, socioeconomic, cultural, and academic backgrounds.

Preferred /Desired Qualifications

  • Ability to create policies and procedures for archival processing workflows.
  • Experience gathering, analyzing, and reporting data.
  • Experience using web archiving applications.
  • Knowledge of email archiving applications and workflows.
  • Strong understanding of digital forensic tools and workflows, experience maintaining hardware and specialized equipment for access to legacy media.
  • Knowledge of current best practices related to copyright and access for born-digital collections.
  • Coursework in digital curation and preservation.
  • Knowledge of effective pedagogical strategies for teaching students how to locate, evaluate, and use archival and special collections materials.

Employment Requirement – Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

How to Apply

The position is open until filled. Review of applications will begin in August 2019. For full consideration, please submit your completed application no later than August 16, 2019 by visiting California State University, Dominguez Hills employment website for full details at New & Returning Applicants at

Closing Statement

California State University, Dominguez Hills, is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources’ Office (310) 243-3771.

Clery Act crime statistics for CSUDH are available at, or by calling University Police at (310) 243-3639.

Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9.

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