Project Librarian for Public Services – Library

University of California, Berkeley

Project Librarian for Public Services

The Bancroft Library

Associate Librarian

$60,684 – $64,006 per annum, based on qualifications

This position is a full-time temporary, two-year appointment available starting July 1, 2016

The University of California, Berkeley seeks a Project Librarian for Public Services for a two-year term to evaluate current Bancroft researcher and collection management needs and with a primary responsibility for introducing and implementing the Aeon collection management system at The Bancroft Library.

The Environment

The UC Berkeley Library is an internationally renowned research and teaching facility at the nation’s premier public university. A highly diverse and intellectually rich environment, Berkeley serves a campus community of 25,500 undergraduate students, 10,300 graduate students, and 1,500 faculty. The Library comprises 20 campus libraries, including the Doe/Moffitt Libraries, The Bancroft Library, the C.V. Starr East Asian Library, and numerous subject specialty libraries. With a collection of more than 11 million volumes and a collections budget of over $15 million, the Library offers extensive collections in all formats and robust services to connect users with the collections and build their research skills. Discover more about the Library through our website at

The Bancroft Library of the University of California, Berkeley, is one of the largest and most heavily used libraries of rare materials in the West. Its holdings include more than 600,000 volumes, 60,000,000 manuscripts, 8,200,000 photographs and other pictorial materials, 86,000 microforms, 300,000 digital images, and 35,000 maps, as well as numerous other categories of unique material. The two largest collections are the Bancroft Collection of Western and Latin Americana and the Rare Books Collection. The archival and rare book materials of the Magnes Collection of Jewish Art and Life are also part of the Bancroft holdings. Bancroft is home to three research groups: the Oral History Center (formerly the Regional Oral History Office); the Mark Twain Papers; and the Center for the Tebtunis Papyri. The Bancroft Library is an active center of teaching and research. Supporting the programs of about 20 campus departments annually, it mounts a regular series of public exhibitions, roundtable lectures, and open houses. For additional information about The Bancroft Library and its collections



The Project Librarian for Public Services, who will report to the Head of Reference and Research Services, will assess the current management of Bancroft collection and researcher needs, plan and oversee the introduction of the Aeon collection management system, train staff, and coordinate the internal use of the Aeon system across Bancroft units. He/she serves as lead project manager in the implementation of Aeon, especially:

1. to coordinate the installation of the online user registration database

2. to coordinate the paging request feature, integrated with catalog records in the integrated library

system (ILS) and finding aids on the Online Archive of California

3. to establish modules to manage instructional sessions, exhibitions, and other projects involving multiple materials and staff members

4. to support other archival systems integrations in the System Manager

5. to facilitate dual/multiple authentication entries to the user web interface in the Web Login


6. to facilitate permissions configurations

7. to establish modules for tracking of physical items and managing duplication orders and processes

within the photoduplication workflow

8. to set use statistics protocols that enable robust metrics and assessment

9. to create a manual for staff instruction on the use of Aeon modules

The Project Librarian for Public Services ensures that Aeon workflow management is created to meet the needs of The Bancroft Library. He/she will ensure that transaction records and material queues are accurate and up-to-date and; will perform periodic updates and maintenance to Aeon templates and queues as needed. The incumbent will also be responsible for implementing Aeon functions that track researchers and collections using the Aeon system. He/she will assist in developing institutional strategies for tracking and reporting use and impact metrics, and will develop templates for building reports of collection usage and researcher data.

The successful candidate will have knowledge of public services in archives and special collections. The Project Librarian will participate in the full range of Bancroft Public Services operations in order to better understand the context into which the Aeon system must be introduced. He/she will identify, in coordination with the Aeon Public Services/Technical Services Team, the functions that Aeon can provide to support services to students, faculty, and external researchers. The incumbent will assist the Team in developing cohesive strategies for managing the full discovery and access life-cycle with Aeon, including remote and in- person reference activities, policies and procedures for Reading Room operations, fulfilling duplication requests, and collections retrieval and reshelving.


Minimum Basic Qualification(s) at time of application:

• Master’s degree from an American Library Association (ALA) accredited program or equivalent degree with a specialization in archival studies or special collections.

Additional Required Qualifications by start date in position:

• Demonstrated understanding of archival collections and principles of arrangement and description in

a completed finding aid.

• Experience with project management in an archival setting.

• Experience working with researchers in a special collections or archival repository.

• Strong written and oral communications skills.

• Experience with rare book and archival reference services and tools, especially archival finding aids.

• Familiarity with an Integrated Library System.

• Previous experience processing archives or otherwise working in a special collections environment.

Additional Preferred Qualifications

• Knowledge of or experience with Aeon.

• Knowledge or experience with workflow assessment and process improvement.

The UC Berkeley Library is committed to supporting and encouraging a multicultural environment and seeks candidates who can make positive and imaginative contributions in a context of ethnic and cultural diversity.

UC professional librarians are academic appointees and are represented by an exclusive bargaining agent, University Council-American Federation of Teachers (UC-AFT). This position is in the bargaining unit.

Librarians are entitled to appropriate professional development leave, vacation leave, sick leave, and all other benefits granted non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits.

This recruitment will remain open until filled.

Submit applications online at Applications must include a cover letter detailing a statement of qualifications, curriculum vitae noting degrees and relevant work experience, and the names and contact information of three professional references who are knowledgeable about the applicant’s qualifications for this position. References will only be contacted for individuals under serious consideration.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see:

Send inquiries to:

Susan E. Wong

Director, Library Human Resources Phone: (510) 642-3778


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