Head Librarian

Department:  William Andrews Clark Memorial Library

Rank and Salary: Librarian ($74,337 – $117,964)

Position Availability:  February 1, 2017 (or soon thereafter)

Application deadline for first consideration:  November 1, 2016    

Description of Institution and Library

As one of the world’s great public research universities, UCLA integrates education, research, and public service so that each enriches and extends the others. From its beautiful neighborhood campus in a uniquely diverse and vibrant city on the Pacific Rim, teaching and research extend beyond the classroom, office, and lab through active engagement with communities, organizations, projects, and partnerships throughout the region and around the world.

UCLA’s diverse community of scholars encompasses nearly 30,000 undergraduates pursuing 125 majors, 13,000 graduate students in fifty-nine research programs, and 4,000 faculty members including Nobel Laureates; Rhodes Scholars; MacArthur Fellows; winners of the Fields Medal, National Medal of Science, Pritzer Prize, and Pulitzer Prize; and recipients of Oscars, Emmys, Tonys, and Golden Globes. UCLA ranks tenth in the Times of London Higher Education World Reputation Rankings, twelfth in the Academic Ranking of World Universities by Shanghai Jiao Tong University, and fifth in the U.S. by Washington Monthly. The National Research Council ranks forty of its graduate and doctoral research programs among its top ten.

To enable these accomplished students, faculty, and staff to create, disseminate, and apply knowledge for the benefit of global society, the UCLA Library is re-envisioning how it is acquired, synthesized, and shared across academic audiences and with the public.  It was among the first academic libraries to develop subject-specialist librarians and to launch a program to enhance students’ research skills. Its Special Collections pioneered the acquisition by public institutions of rare and unique books, children’s literature, pulp and detective fiction, works by or about women and minorities, screenplays, architectural plans, and Los Angeles-related materials and today leads the way in collecting archival resources in digital format such as emails and manuscripts.  It has launched innovative data management services and an affordable course materials initiative that have served as models for other libraries.

The Library serves UCLA students, faculty, and staff whenever and wherever they need its resources and expertise. Reconfigured, high-tech spaces and services in its ten campus libraries enable users and librarians to explore and work with print and digital materials collaboratively or individually, pursue new lines of inquiry, and develop new pedagogical approaches as well as novel forms of scholarship.  More than 3.5 million people visit annually, while an additional 3.4 million visitors enter online through its virtual front doors.

Whether on campus or online, the Library forms the intellectual heart of UCLA, a hub for cutting-edge discovery, scholarship, and instruction.

UCLA seeks to appoint a Head Librarian at the William Andrews Clark Memorial Library, located in the historic Adams District of the city, twelve miles from the main UCLA campus. The Clark Library, built by William Andrews Clark Jr. in 1926 and bequeathed to the university upon his death in 1934, houses a collection of 130,000 printed books, pamphlets, broadsides, maps, and related documents. The library’s main collections focus on seventeenth- and eighteenth-century English literature, science, philosophy, and theology; Oscar Wilde and the literary culture of the fin de siècle; the Clark family’s home state of Montana; and the history of fine printing (with special reference to California). Details about the library, the staff, and its catalogs and collections are available at http://clarklibrary.ucla.edu. The Clark Library is administered by the Center for Seventeenth- and Eighteenth-Century Studies, a statewide Organized Research Unit within UCLA’s College of Letters and Science. Further information about the Center can be found at http://www.1718.ucla.edu.

In addition to the UCLA scholarly community, the Clark Library serves students and faculty from neighboring institutions, visiting scholars, resident fellows, and the general public. The Center arranges many different public events at the Clark, including a chamber-music series, lectures, theatrical performances, and academic conferences, all of which are held in the large and elegantly-appointed drawing-room.  The marble-lined lobby of the building is used for exhibitions of rare materials held in the collections.

In early 2017, after a period of seismic retrofitting and expansion of its book-storage facilities, the Clark Library will reopen to the public. The impressive main building, designed by leading Los Angeles architect Robert Farquhar, has been refurbished and made ADA compliant, and the main Reading Room on the lower level has been refurnished. Furthermore, the new Maximillian Novak Lounge will provide a space where scholars can gather during their visits to the Clark. The remodeling of the library building also includes a smart classroom, which will enhance the spaces already used for undergraduate and graduate student classes making use of materials held in the collections. The Clark Library has well-maintained grounds that feature several fine sculptures by the American artist Sherry Edmundson Fry.  A complex of modern buildings to the north of the Library contains administrative offices, a reception area, a full-service kitchen, and storage facilities.

Position Duties

Reporting to the Director for the William Andrews Clark Memorial Library and the Center for 17th- and 18th-Century Studies, the Head Librarian performs the following duties:

  • Supervises the work of 3 FTE professional librarians and 3 FTE library assistants. Co-supervises 1 FTE site manager, as well as a varying number of student assistants and temporary staff.
  • Oversees the day-to-day operations of the Library and monitors security procedures and policies to safeguard the staff, collections, historic buildings and grounds.
  • In consultation with the Director and the Faculty Advisory Committee, establishes and implements collection development policies based on traditional collecting strengths, recent trends in scholarship, and the current state of the antiquarian book trade.
  • Selects books, manuscripts, and other items as appropriate for purchase from booksellers’ catalogues, auction catalogues, direct quotes, and bookstore visits.
  • Works closely with UCLA’s Facilities Department as well as independent contractors to preserve and improve the historically significant library building and the property as a whole.
  • Sets priorities for the cataloguing of all collections.
  • Oversees the preservation and conservation program for library materials.
  • Describes recent acquisitions on a regular basis for the Center & Clark Newsletter and for the Faculty Advisory Committee.
  • Develops policies and procedures for the digitization of selected materials from the collection and public access to digital archives via the web and other means, in accordance with general university guidelines.
  • Oversees Reader Services and Acquisitions procedures, including introducing new readers to the Clark’s facilities, collections, and regulations.
  • Supervises reference services by phone, mail, e-mail, and in person.
  • Oversees the renewal of content on the library website to ensure effective outreach to the scholarly and general public.
  • Participates in tours for visitors interested in the Library’s history and collections, and makes presentations on the Clark outside the University.
  • Assists the Director and faculty in planning activities and programs based around the Clark’s collections.
  • Participates in various standing committees operated by the Center for fellowships, Clark Quarterly Lectures, exhibitions and other lecture series.
  • Participates in the conferences and other public programs organized by the Center.
  • Initiates grant proposals and a variety of fund-raising activities.
  • Participates in donor cultivation both for gifts in kind and for library-related funds.
  • Attends the University Library’s Management Council and other pertinent campus meetings.
  • Represents the Clark at various local, national, and international conferences, meetings, and professional organizations.
  • Maintains a current knowledge of the collecting interests of sister institutions in the greater Los Angeles area.

Required Qualifications

  • ALA-accredited Master’s Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience).
  • Five years of progressively responsible administrative experience in research libraries or special collections departments, including management of resources and personnel.
  • Knowledge of rare books, manuscripts, and the antiquarian book trade.
  • Demonstrated understanding of the scholarly use of library collections and services and of current developments in archives and special collections librarianship.
  • Demonstrated experience with providing reference and instructional services within a special collections setting.
  • Knowledge of current trends in digitization and other electronic resources issues, including experience with digitization projects and data curation.
  • Knowledge of current information technology as it applies to providing library service.
  • Knowledge of intellectual property issues related to archives, libraries, and special collections.
  • Evidence of a strong service orientation.
  • Excellent oral and written communication skills and interpersonal skills to work effectively with culturally diverse library users and colleagues.
  • Demonstrated involvement in fundraising, including government and foundation grants and/or individual and corporate awards.
  • Proven success in project management that includes planning, developing, and evaluating programs and supervising personnel.
  • Experience and demonstrated skill in supervision, including hiring, orienting, training and development, organizing workloads, delegating responsibility, providing guidance and direction, monitoring and evaluating performance, coaching and counseling, and taking disciplinary action as necessary.
  • Demonstrated ability to work effectively with faculty, students, fellows, visiting scholars and readers.
  • Experience with the evaluation and assessment of library resources.
  • Excellent organizational, time, and project management skills.
  • Ability to work creatively, collaboratively, and effectively both as a team member and independently and to promote teamwork among colleagues.
  • Demonstrated expertise in scholarly writing and research.
  • Demonstrated proficiency and capabilities with personal computers, software, the Web, and library-relevant information technology applications.
  • Capacity to thrive in the evolving environment of a world-class research institution and to respond effectively to changing needs and priorities.
  • Commitment to professional issues, demonstrated through strong interest in local or national committee work, research, publication, etc.
  • Reading knowledge of at least two European languages, preferably French, German, Italian, Spanish or Latin.

Desired Qualifications

  • An earned doctorate in a relevant discipline.
  • Evidence of successful teaching experience at the graduate level.
  • Demonstrated experience with implementing new technologies in a special collections environment.

General Information

Professional librarians at UC are academic appointees.  This is a non-represented position.  Within the UC System, most librarians are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT).  As academic appointees, librarians are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel.  UC has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits.  Relocation assistance may be provided.

Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility.  Such background will normally include a professional degree from an ALA-accredited library and information science graduate program.  In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities.  Candidates must show evidence or promise of such contributions.

Subject to locating an appropriate department and a positive faculty vote, the incumbent may hold a 0% (without salary) adjunct faculty appointment in an academic department or program.

Application Procedures

Anyone wishing to be considered for this position should apply here: https://recruit.apo.ucla.edu/apply/JPF02594

Applications must include:

  • a cover letter describing qualifications and experience;
  • a current resume/vitae detailing education and relevant experience; and
  • the names and contact information for three professional references, including a current or previous supervisor.

Candidates applying by November 1, 2016, will be given first consideration for this position.  UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities.  UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

The University of California is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.  For the complete University of California nondiscrimination and affirmative action policy see:  UC Nondiscrimination and Affirmative Action Policy at http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

Employment is contingent upon completion of satisfactory background investigation.

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