Cataloging & Reference Librarian

Company Description:

California Institute of Integral Studies (CIIS) is an internationally-recognized leader in integral education. CIIS has an enrollment of more than 1,600 students pursuing degrees in a variety of academic programs in its schools of Consciousness and Transformation, Professional Psychology and Health, Undergraduate Studies, and American College of Traditional Chinese Medicine. In addition, CIIS hosts a vibrant art exhibition program through The Arts at CIIS, and offers a dynamic array of events through its Public Programs & Performances division, including workshops, concerts, and conferences. The University provides low-cost mental health and acupuncture services to the San Francisco Bay Area through its 10 award-winning counseling and acupuncture clinics. CIIS is accredited by the Western Senior College and University Commission (WSCUC) and Accreditation Commission for Acupuncture and Oriental Medicine (ACAOM).


Job Description:


The CIIS Laurance S. Rockefeller Library, along with branch library, the Shuji Goto Library at our ACTCM campus location, offers an extensive collection and provides reference and instructional services to both residential and distance-learning students. Its catalog and circulation system are available through KOHA, an open-source Integrated Library System.

Calling upon a significant level of technical and bibliographic and research expertise, the Cataloging and Reference Librarian assumes primary responsibility for overall completeness, accuracy, and currency of collection records and for the congruence between online records and the library’s collection. Working closely with the Systems Librarian and with the Electronic Resources and Serials Manager, this person shares responsibility for currency, accuracy, and completeness of collection data in our integrated library system (Koha) and of electronic serials holdings records (Serials Solutions). The Cataloging and Reference Librarian also manages technical processing and repair of materials for Library collections and has primary responsibility for weeding and de-accessioning projects. They will also assist with processing of course reserves and will be an active member of the Reference Team, providing individual and group research assistance to library users.



  • Responsible for original, complex and copy cataloging of materials in all formats including electronic books. Reviews and implements new workflows as technologies change.
  • Assures consonance between bibliographic records and library holdings. May coordinate inventory, shelf-reading, and/or barcoding projects. Weeds the collection, identifying materials in need of repair, candidates for de-acquisition, and candidates for special collections.
  • Troubleshoots cataloging problems and catalog/circulation systems as required. Anticipates related problems and proposes solutions as appropriate.
  • Documents cataloging and technical services policies, procedures, and statistics as needed; prepares reports on cataloging and collection maintenance activities.

Technical Services

  • Supervises preparation of Library materials for reader use. Trains and oversees student workers in book preparation, repair, and related tasks.
  • May assume other library technical service functions related to acquisitions, and/or collection development and maintenance.

Reference & Reserves

  • Organizes and manages academic reserve collections?paper and digital.
  • Reference: individual research assistance per week?in person, online, on the phone and by email.
  • Instruction: in collaboration with all Reference team members for in-class instruction or orientations.
  • Instructional content design: creating LibGuides, FAQs, handouts, demo videos and other informational and training materials.
  • Collection development: as liaison, and as a part of the Library team efforts.
  • Promote usage of Library resources.

Other Areas of Responsibility

  • Acquisitions of books and A/V materials in all formats, for collection development and course reserves.
  • As needed, assists patrons at Circulation Desk with locating materials and in related matters.
  • Participates in staff meetings, planning and problem solving meetings, and special projects; in general works as a member of the Library team.

Professional Development

  • Staying current with advances and concepts in applicable library fields.
  • Taking trainings and courses on product changes, technical advancements, new concepts as needed.
  • Advising colleagues and the director on developments in libraries, and making recommendations for library actionable items when appropriate.



  • A Master’s degree in Library and Information Science (MLIS/MLS/MSIS) from an American Library Association accredited Library School
  • Two years of cataloging and reference services experience in an academic library setting
  • Proficiency with copy cataloging materials (from OCLC) in all formats including electronic resources; ability to create and edit bibliographic records in OCLC and in a local integrated system
  • Facility with cataloging electronic book collections and other digital resources (e.g., EBSCO, Oxford University Press, ProQuest EBook Central, Alexander Street Press)
  • Knowledge of MARC format (including MARC and RDA)
  • Ability to batch edit MARC records using tools such as MarcEdit or OpenRefine
  • Ability to apply Library of Congress MARC classification tables, authorities and subject headings, AACR2R, and Library of Congress Rule Interpretations
  • Proven expertise with original cataloging of books and other material formats (e.g., audio, video, and/or digital collections)
  • Experience providing individual and group research assistance to library users
  • Experience with vendor relations: to manage Library accounts, and for technical support
  • Prior responsibility for library acquisition and collection development activities


  • Familiarity with (including ability to troubleshoot) the following applications and products: OCLC Connexion, LC Classification Web, MARCEdit, LC Cataloger’s Desktop, and RDA Toolkit
  • Familiarity with open-source library applications (especially Koha ILS) and/or with archival and special collections would be advantageous
  • Knowledge of non-MARC metadata standards, such as Dublin Core, MODS, METS or EAD and experience with digital object management
  • Knowledge of SQL in order to write or repurpose reports in Koha ILS
  • Experience with library instruction
  • Experience creating digital learning objects such as LibGuides, training videos, handouts
  • Experience with the writing, review and editing of library procedures and policies
  • Supervisory experience, preferably managing student workers


Additional Information:


Salary commensurate with skills and experience.


  • Working Conditions — Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday.
  • Background Check — Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver’s license.
  • Visa Sponsorship — Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
  • Relocation Assistance — This position is not eligible for relocation assistance.


CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).


Application Instructions:

Screening begins immediately and will continue until the position is filled.

Using the Apply Now link, please submit a Resume and Cover Letter online.

In your Cover Letter, please include:

  • the various library systems (ILS) and/or catalog systems you have worked with
  • your experience with providing reference services and delivery of library instruction
  • your familiarity/experience with cataloging applications/products listed in this posting
  • URLs, links, or details so we can view?three (3) specific records you created (original cataloging records preferred) and if applicable a digital object you’ve created for reference and instruction
  • your experience with management/batch-loading of electronic resources
  • a description of your training and/or recent years’ professional development activities for best practices in academic library cataloging and reference services


Apply Here


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