Training and Processing Archivist – UC Berkeley Libraries

University of California, Berkeley

Accessioning and Processing Archivist
The Bancroft Library
Hiring range: Associate Librarian I – Associate Librarian IV
Full-time salary range: $49,464 – $58,188

This is a 50%-time career-track appointment available starting July 1, 2012.

The University of California, Berkeley, is seeking an Accessioning and Processing Archivist whose primary responsibility will be to accession and appraise manuscripts collections. This is a part-time (.5 FTE), career-track appointment. The successful candidate will have experience in manuscript collection appraisal and accessioning, demonstrated understanding of archival description and materials, work experience with project management, familiarity with archival standards (EAD, METS, MARC, MODS), and strong communication skills.


The Accessioning and Processing Archivist has full responsibility for managing the intake of manuscript collections and supervising processing support staff consisting of student assistants, and volunteers. The Archivist establishes workflow and work schedules, and creates mechanisms for reduction of collection backlogs. He/she assists with the packing and shipment of collections using a rental van or moving company from donor sites. Trains unit staff and edits/reviews unit staff work-product, especially the creation of collection records in OCLC and the local collection management system. He/she plans the goals for collection intake and develops accessioning plans for collections in coordination with manuscript unit staff and curators. The Archivist works closely with curators in the assessment of collections and in selection of collection materials. He/she is also responsible for the administration of new acquisitions and works with the Digital Collections Unit to develop and maintian tracking tools.

UC Berkeley librarians are expected to participate in library-wide planning and governance, to work effectively in a shared decision-making environment and to be active professionally. Professional contributions beyond the primary responsibilities are required for advancement in the Librarian series. The successful candidate will show promise or evidence of such contributions.



MLS from an ALA-accredited institution, or equivalent degree.
Knowledge and experience in appraisal and accessioning of archival collections.
Demonstrated knowledge and experience with processing, arrangement and description of personal papers, organizational records, and other special collections through completed finding aids.
Knowledge of DACS, MARC, and EAD.
Evidence of effective project planning, management, and completion.
Evidence of interpersonal and communication skills, initiative and flexibility.
Ability to meet deadlines and ensure regular workflows.
Ability to meet a high standard of quality of work independently and expeditiously.
Ability to coordinate, schedule, and handle heavy workloads.
Ability to work in a team environment.
Ability to safely move carts and book/flatbed trucks loaded up to 100 pounds; lift and bend with boxes or volumes weighing up to 40 pounds; carry large/awkward map carriers; climb and reach on step stools and rolling ladders; handle dollies and metal trucks.
Valid California drivers license.


Undergraduate degree in history (especially US or Western US history).
Reading knowledge of Spanish.
Experience using digital content management systems and electronic collection management systems.

Deadline: Consideration will be given to applications received by June 1, 2012.

The Library at the University of California, Berkeley is committed to the support and encouragement of a multicultural environment and seeks candidates who can make positive and imaginative contributions in a context of ethnic and cultural diversity.

Professional librarians at the University of California librarians are academic appointees and are represented by an exclusive bargaining agent, the University Council – American Federation of Teachers (UC-AFT). This position is in the bargaining unit.

Librarians are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits.

Applicants must send with their applications a cover letter, a detailed statement of qualifications, curriculum vitae noting degrees and relevant work experience, and the names, addresses, and phone numbers of three references who are knowledgeable about the applicant’s qualifications for this position.
Send applications to:

Susan E. Wong
Director, Library Human Resources
Library Human Resources Department
110 Doe Library
University of California, Berkeley
Berkeley, CA 94720-6000
Or FAX to: 510-642-8675

Applications received via email preferred.

The University of California is an Equal Opportunity, Affirmative Action Employer

For the complete job announcement please visit

Comments are closed.