Librarian/Archivist for Los Angeles Communities and Cultures, UCLA

Department: UCLA Library Special Collections

Rank and Salary: Assistant – Associate Librarian ($56,170 – $75,337)

Position Availability: Immediately

Application deadline for first consideration: September 7, 2018

The UCLA Library seeks applications and nominations for the position of Librarian/Archivist for Los Angeles Communities and Cultures. The ideal candidate will be an energetic, innovative librarian/archivist able to thrive in a large and active department within a matrixed library environment.

Reporting to the Head of Curators and Collections in Library Special Collections, the Librarian/Archivist for Los Angeles Communities and Cultures develops partnerships with Library, university, and community individuals and groups in order to collaborate on acquiring, preserving, and making accessible collections related to the multiplicity of cultures found in diverse communities throughout Los Angeles (for example, though not limited to the following, LGBTQ, immigrant, ethnic communities, environmental activists, etc.) This position also supports the preservation of and access to materials documenting other aspects of the region’s history and culture, including social justice, environmental action, and civic history. Its efforts highlight existing collections and attract new acquisitions related to Los Angeles, emphasizing communities, diversity, and intersections.

Position Duties

Under the direction of the Head of Curators and Collections, the Librarian/Archivist for Los Angeles Communities and Cultures is responsible for the following duties:

  • Works closely with Library colleagues, campus colleagues, and communities as well as neighborhood institutions, other libraries, museums, and community organizations to build partnerships to develop and foster a variety of community-centered projects including but not limited to post-custodial collection management, oral history series, mapping projects, and projects such as personal archiving and preservation training opportunities.
  • Serves as the Library Special Collections (LSC) point person between the Library and the UCLA Campus affiliated Centers including, but not limited to, African American Studies Center, Chicano Studies Research Center, LGBT Center, center for the Study of Women, Asian American Studies Center, American Indian Studies Center, Center for Students with Disabilities, etc. at UCLA to build collaborations to expand access, outreach, and collection development. Also liaises with the Center for Critical Race Studies and other departments on outreach and programming.
  • As a member of the curatorial team and in consultation with the Head of Curators and Collections, is responsible for the collection development and stewardship of relationships and content and collections in support of research, teaching and the development of a set of evolving collecting priorities in the areas of Los Angeles communities, social justice, environmental action, and the civic history of Los Angeles.
  • Collaborates with library colleagues and faculty to support both faculty and student research utilizing the collections, works with faculty to integrate the collections into their curricula and serves as key instructor and support for teaching with the archival collections, in close cooperation with the Head of Outreach and Community Engagement and other instruction librarians.
  • Provides specialized reference services to support the collections in collaboration with Outreach and Community Engagement.
  • Collaborates with library colleagues, faculty, and researchers providing expertise and coordination to develop digitization and digital humanities projects to support preservation and broad teaching, research, and use of the collections.
  • Works collaboratively with colleagues in LSC and within the Library to develop and curate exhibits, lectures, panel discussions, symposia and other programming featuring existing collections and new acquisitions of Los Angeles archival materials, emphasizing communities, diversity and intersections, including outreach and programming at community sites, to increase accessibility for community members.
  • Works with the Head of Curators and Collections, the Associate University Librarian for Distinctive Collections, and Library Development staff to identify public and private funding opportunities and grants, and prepares project funding proposals.
  • Works with Library Development in the identification, cultivation, solicitation, and stewardship of individual and institutional donors, including participating in meetings, events, and private views; preparing funding requests; and providing stewardship information on the use of endowment funds and Library resources.
  • Participates in departmental, library-wide, and university committees as appropriate.
  • Other responsibilities as assigned.

Required Qualifications

  • ALA-accredited Master’s Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience).
  • Experience and knowledge of communities in the Los Angeles and/or Southern California region and/or master’s degree in a relevant subject discipline.
  • At least two years of professional experience as a librarian/archivist working with community engagement and collection development.
  • Experience with community relations and development of community and organization contacts and relationships.
  • Demonstrated experience teaching with primary sources and promoting their use.
  • Experience with and working knowledge of digital technologies related to special collections and primary sources, and a strong understanding of digital humanities.
  • General knowledge of archival workflows for materials in all formats for both custodial and post-custodial relationships and collections.
  • Commitment to professional development and service.
  • Ability to work within a team environment and to promote teamwork.
  • Demonstrated initiative, flexibility, and excellent analytical, interpersonal, and communications skills.
  • Demonstrated ability to work effectively within diverse populations of faculty, staff, student, and community members, and other constituencies.
  • Professional working proficiency in a language other than English that is represented amongst the communities of Los Angeles.
  • Demonstrated sound judgment and ability to work independently and set priorities and maintain them while coping with a fluctuating workload and competing demands.

Desired Qualifications

  • Experience working with Los Angeles communities or experience working in Los Angeles communities.
  • Record of civic involvement.
  • Fluency (verbal and written) in more than one language other than English.
  • Demonstrated experience providing outreach in a special collections environment within an academic or research or special library setting.

General Information

Professional librarians at UCLA are academic appointees. Librarians at UCLA are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). This is a represented position. They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance may be provided.

Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility.  Such background will normally include a professional degree from an ALA-accredited library and information science graduate program.  In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities.  Candidates must show evidence or promise of such contributions.

Application Procedures

Anyone wishing to be considered for this position should apply here:

Applications must include:

  • a cover letter describing qualifications and experience;
  • a current resume/vitae detailing education and relevant experience; and
  • the names and contact information for three professional references, including a current or previous supervisor.

Candidates applying by September 7, 2018, will be given first consideration for this position.  UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities.  UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

Description of Institution and Library

As one of the world’s great public research universities, UCLA integrates education, research, and public service so that each enriches and extends the others. From its beautiful neighborhood campus in a uniquely diverse and vibrant city on the Pacific Rim, teaching and research extend beyond the classroom, office, and lab through active engagement with communities, organizations, projects, and partnerships throughout the region and around the world.

UCLA’s diverse community of scholars encompasses nearly 30,000 undergraduates pursuing 125 majors, 13,000 graduate students in fifty-nine research programs, and 4,000 faculty members including Nobel Laureates; Rhodes Scholars; MacArthur Fellows; winners of the Fields Medal, National Medal of Science, Pritzker Prize, and Pulitzer Prize; and recipients of Oscars, Emmys, Tonys, and Golden Globes. UCLA ranks tenth in the Times of London Higher Education World Reputation Rankings, twelfth in the Academic Ranking of World Universities by Shanghai Jiao Tong University, and fifth in the U.S. by Washington Monthly. The National Research Council ranks forty of its graduate and doctoral research programs among its top ten.

To enable these accomplished students, faculty, and staff to create, disseminate, and apply knowledge for the benefit of global society, the UCLA Library is re-envisioning how it is acquired, synthesized, and shared across academic audiences and with the public.  It was among the first academic libraries to develop subject-specialist librarians and to launch a program to enhance students’ research skills. Its Special Collections pioneered the acquisition by public institutions of rare and unique books, children’s literature, pulp and detective fiction, works by or about women and minorities, screenplays, architectural plans, and Los Angeles-related materials and today leads the way in collecting archival resources in digital format such as emails and manuscripts.  It has launched innovative data management services and an affordable course materials initiative that have served as models for other libraries.

The Library serves UCLA students, faculty, and staff whenever and wherever they need its resources and expertise. Reconfigured, high-tech spaces and services in its ten campus libraries enable users and librarians to explore and work with print and digital materials collaboratively or individually, pursue new lines of inquiry, and develop new pedagogical approaches as well as novel forms of scholarship.  More than 3.5 million people visit annually, while an additional 3.4 million visitors enter online through its virtual front doors.

Whether on campus or online, the Library forms the intellectual heart of UCLA, a hub for cutting-edge discovery, scholarship, and instruction.

With a focus firmly on the future and roots securely in the past, UCLA Library Special Collections inspires discovery, cultivates knowledge, advances research, and preserves cultural heritage to create a distinctive environment of intellectual engagement for communities at UCLA and beyond. The rare and unique primary-source holdings support the broad spectrum of contemporary academic endeavor, encompassing the humanities and social sciences, life and physical sciences and medicine, performing and visual arts, UCLA history, and interdisciplinary cultural, historical, and social studies.

From its founding in 1946, the department has defined “special” broadly, collecting not just items created centuries ago but also actively seeking out contemporary and non-traditional formats such as photographs, screenplays, maps, postcards, recordings, and printed ephemera. Today, its collections feature a diversity of materials including rare books and fine printing broadly defined, archival collections in both physical and born-digital forms, visual materials ranging from paintings and prints to architectural plans and clothing designs, and oral histories.

The University of California is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.  For the complete University of California nondiscrimination and affirmative action policy see:  UC Nondiscrimination and Affirmative Action Policy at

Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986.  Employment is contingent upon completion of satisfactory background investigation.

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