Head of Acquisitions, UCLA

Department: Print Acquisitions Department

Rank and Salary: Associate Librarian – Librarian ($79,693 – $106,994)

In addition to salary, the incumbent receives a monthly administrative stipend.

Position Availability: Immediately

Application deadline for first consideration: November 30, 2018

The UCLA Library seeks a dynamic, knowledgeable, user-focused, and collaborative leader to direct on-going services and shape the future of the acquisition and management of print and electronic resources for the UCLA Library. The Head of Acquisitions will join the Library during an exciting period of transformation, as we put our strategic plan into action and investigate how the University of California consortia of libraries might implement a systemwide Integrated Library System (ILS).

Position Duties

Under the general direction of the Associate University Librarian for Collection Management and Scholarly Communication, the Head of Acquisitions provides strategic vision, leads, innovates, and manages all aspects of the UCLA Library’s acquisitions and shared print programs and services. The Head of Acquisitions directs and manages the ordering, receiving, and processing of collection resources; identifies priorities; develops policies, projects, and programs; and engages in continuous process improvement for workflows and other department activities.

Specific duties and responsibilities include:

  • Serves as supervisor of staff employees, including hiring, evaluating, training, mentoring, and developing acquisitions competencies for all direct and indirect reports, and providing leadership, guidance, and administrative oversight, ensuring compliance with local policy and procedure and professional best practices.
  • Provides leadership and coordinates day-to-day activities in alignment with strategic goals and objectives, including personnel management and setting and communicating unit priorities.
  • Develops and oversees assessment strategies and conducts ongoing assessment of acquisitions and collection management activities and initiatives.
  • Organizes efforts to evaluate the effectiveness and efficiency of policies, procedures and workflow for selection, acquisition, processing, bibliographic control, shared print programs, and ensures that workflows are coordinated with other units to ensure effective operations and productivity.
  • Develops, assesses, and improves purchasing plans, procedures, and relationships with library vendors and shared print collaborators, and provides leadership for the management of established approval plans, Library of Congress Cooperative Acquisitions Programs, and the investigation and evaluation of new acquisitions models.
  • Fosters effective working relationships and communication with peers, stakeholders, and library partners, and facilitates departmental communication with colleagues across units including other technical services staff and subject specialists.
  • Participates in library-wide planning and governance, represents the department’s interests, communicates its achievements and goals, offers its services, and identifies and evaluates opportunities for further contributions to the Library’s mission by serving as a member of the Library’s Management Council, Collections Council, Collection Management Workflows Group, and ILS (Voyager) Steering Team.
  • Coordinates UCLA Library’s acquisitions activities with University of California consortial acquisitions activities led by the California Digital Library (CDL) and serves as liaison to CDL’s Journal Archiving Campaigns and to HathiTrust’s Shared Print Program.
  • In collaboration with the Associate University Librarian (AUL), contributes to developing and monitoring university library budgets that support both existing and innovative collections and services, and administers expenditures for library resources in library management system.
  • Prepares financial, statistical, narrative, and visual reports suitable for reporting to library and university administration, donors, granting agencies, and the public, and provides budget, collection, and statistical data to library administration, development officers, collection development librarians and selectors, and others, as appropriate.
  • Identifies, develops and supports staff development opportunities that ensure alignment between services and the Library’s strategic goals and user community needs.
  • Works closely with Library Development to identify and steward donors, collections, and endowed gift funds.

Required Qualifications

  • ALA-accredited Master’s Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience).
  • Minimum of five years of progressively responsible experience in serial, monographic and/or e-resource acquisitions at an academic research library.
  • Supervisory experience, and demonstrated ability to coach, mentor, and manage library personnel in an academic research library environment or equivalent.
  • Demonstrated knowledge of acquisitions processes and technology, including ILS and vendor databases, and established and emerging standards and trends in the acquisition, management, and maintenance of library resources and technology in the changing landscape of bibliographic control, collection development and resource management.
  • Knowledge of the national and international publisher and vendor marketplace for scholarly research materials.
  • Knowledge of current trends and developments in electronic resource management, including licensing, copyright, acquisition, and the scholarly publishing industry, both commercial and open access.
  • Knowledge of budget management and financial and statistical reporting.
  • Experience with strategic planning and implementation, and demonstrated success in leading change initiatives.
  • Excellent oral and written communication and interpersonal skills.
  • Demonstrated ability to develop and maintain excellent relationships with selectors, vendors, and content providers.
  • Excellent organizational and time management skills, and experience in managing projects and multiple priorities independently using effective problem-solving and analytic techniques.
  • Demonstrated ability to work effectively, both independently and collaboratively, within a collegial environment where consultation, flexibility, and cooperation are essential.
  • Commitment to fostering a diverse educational environment and workplace and an ability to work effectively with a diverse faculty and student population.
  • Capacity to thrive in a fluid, future-oriented environment of a major research institution and to respond effectively to changing needs and priorities.

Desired Qualifications

  • Additional advanced academic or professional degree.
  • Fluent reading and speaking knowledge of at least one language other than English.
  • Demonstrated success in project management.
  • Knowledge of emerging areas of librarianship, including the capabilities and future trends of library technology and systems to optimize discovery and access to scholarly resources.
  • Experience in donor relations and stewardship.

General Information

Professional librarians at UCLA are academic appointees.  This is a non-represented position.  Within the UC System, most librarians are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT).  As academic appointees, librarians are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel.  UC has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits.  Relocation assistance may be provided.

Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility.  Such background will normally include a professional degree from an ALA-accredited library and information science graduate program.  In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities.  Candidates must show evidence or promise of such contributions.

Application Procedures

Anyone wishing to be considered for this position should apply here: https://recruit.apo.ucla.edu/apply/JPF04174

Applications must include:

  • a cover letter describing qualifications and experience;
  • a current resume/vitae detailing education and relevant experience; and
  • the names and contact information for three professional references, including a current or previous supervisor.

Candidates applying by November 30, 2018, will be given first consideration for this position.  UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities.  UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

Description of Unit

The Print Acquisitions Department, as currently organized, manages ordering, receiving, and invoicing activities for the Arts, Biomedical, Management, Powell, Science & Engineering, Special Collections, and Charles E. Young Research Libraries, and oversees the transportation of materials each week day between 15 campus locations. Each year, the department processes more than 50,000 domestic and international monographs and serials in various formats and languages, expending approximately $4.5 million. In addition to the Head, the department is staffed by 15 FTE library assistants and 2.5 FTE of hourly student employees, organized into functional teams: Monographs Management, Serials Management, International Acquisitions & Gifts Management, and Mail Services. Within 12 months of appointment, it is expected that the successful candidate will unite the Licensing & E-Resource Acquisitions Team (now working as part of the Cataloging & Metadata Center) with Print Acquisitions, creating an integrated, format-neutral Acquisitions Department.

Description of Institution and Library

As one of the world’s great public research universities, UCLA integrates education, research, and public service so that each enriches and extends the others. From its beautiful neighborhood campus in a uniquely diverse and vibrant city on the Pacific Rim, teaching and research extend beyond the classroom, office, and lab through active engagement with communities, organizations, projects, and partnerships throughout the region and around the world.

UCLA’s diverse community of scholars encompasses nearly 30,000 undergraduates pursuing 125 majors, 13,000 graduate students in fifty-nine research programs, and 4,000 faculty members including Nobel Laureates; Rhodes Scholars; MacArthur Fellows; winners of the Fields Medal, National Medal of Science, Pritzker Prize, and Pulitzer Prize; and recipients of Oscars, Emmys, Tonys, and Golden Globes. UCLA ranks tenth in the Times of London Higher Education World Reputation Rankings, twelfth in the Academic Ranking of World Universities by Shanghai Jiao Tong University, and fifth in the U.S. by Washington Monthly. The National Research Council ranks forty of its graduate and doctoral research programs among its top ten.

To enable these accomplished students, faculty, and staff to create, disseminate, and apply knowledge for the benefit of global society, the UCLA Library is re-envisioning how it is acquired, synthesized, and shared across academic audiences and with the public.  It was among the first academic libraries to develop subject-specialist librarians and to launch a program to enhance students’ research skills. Its Special Collections pioneered the acquisition by public institutions of rare and unique books, children’s literature, pulp and detective fiction, works by or about women and minorities, screenplays, architectural plans, and Los Angeles-related materials and today leads the way in collecting archival resources in digital format such as emails and manuscripts.  It has launched innovative data management services and an affordable course materials initiative that have served as models for other libraries.

The Library serves UCLA students, faculty, and staff whenever and wherever they need its resources and expertise. Reconfigured, high-tech spaces and services in its ten campus libraries enable users and librarians to explore and work with print and digital materials collaboratively or individually, pursue new lines of inquiry, and develop new pedagogical approaches as well as novel forms of scholarship.  More than 3.5 million people visit annually, while an additional 3.4 million visitors enter online through its virtual front doors.

Whether on campus or online, the Library forms the intellectual heart of UCLA, a hub for cutting-edge discovery, scholarship, and instruction.

The University of California is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.  For the complete University of California nondiscrimination and affirmative action policy see:  UC Nondiscrimination and Affirmative Action Policy at http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986.  Employment is contingent upon completion of satisfactory background investigation.

Visit the Jobs @ UCLA Library website at:  http://www.library.ucla.edu/about/jobs-ucla-library

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