Archivist/Manuscripts Specialist, Mission Santa Clara Collection


Santa Clara University Santa Clara, CA

Archivist/Manuscripts Specialist, Mission Santa Clara Collection

University Library, Department of Archives & Special Collections

Fixed Term 8-Month Position

Requisition Number (please reference): 1001192

Position Description:

Santa Clara University Library seeks a full-time Archivist/Manuscripts Specialist to process the Mission Santa Clara Collection of 18th and 19th-century manuscripts. The collection consists of approximately 58 manuscripts, written mostly in Spanish, created by the first Franciscan friars at Mission Santa Clara de Asis. These include ten bound volumes of baptismal, marriage and burial records; four music manuscripts; the handbook of Father Jose Viader; account books for Mission Santa Clara and Mission San Jose, letters, and numerous single-sheet manuscripts.
Duration of Assignment:
This is a fixed term 8-month appointment, reporting to the University Archivist, and to the Head of the Department of Archives & Special Collections. This is a benefits eligible position.
For information about the benefits offered by Santa Clara University, please visit:
I. Essential Duties and Responsibilities
Under the direction of the University Archivist and the Head of the Department of Archives & Special Collections, the Archivist/Manuscripts Specialist will organize and describe the Mission Santa Clara Collection of manuscripts, making these unique historical records accessible to scholars and researchers worldwide. The Project Archivist will also assist with the re-housing of the collection, following best practices for storage and preservation.
II. Specific Responsibilities
The Archivist/Manuscripts Specialist will:

1. Work closely with the University Archivist to create a processing plan for the collection

2.  Prioritize, arrange and describe the manuscripts in the Mission Santa Clara Collection

3. Compose summary descriptions and brief translations of documents as necessary

4. Write a detailed finding aid for the collection, utilizing the SAA guide for description, Describing Archives: A Content Standard (DACS)

III. Required Qualifications

A. MLS from an ALA accredited library school or graduate degree in history, theology or related discipline
B. Two or more years experience in an archival setting (or equivalent combination of education and experience)

C. Fluency in Spanish essential

D. Ability to read 18th and 19th century manuscripts, written in older Spanish, in a variety of hands

E. Excellent writing skills in English and Spanish

F. Ability to synthesize information, work quickly, efficiently, and meet project goals and deadlines

IV. Preferred Qualifications

A. Knowledge of California mission history

B. Familiarity with Catholic theological and liturgical terms and practices

C. Familiarity with DACS, EAD (Encoded Archival Description) and basic cataloging standards

D. Some knowledge of Latin

Application Deadline:
Applications are requested by March 15, 2013. Interested candidates should submit an application electronically, including a cover letter, resume or curriculum vitae, and references to Deborah Whiteman, Head, Archives & Special Collections at

University Profile:
Santa Clara University is a comprehensive Jesuit, Catholic university located 40 miles south of San Francisco in California’s Silicon Valley. The University offers its approximately 8,800 students a rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s and law degrees, and engineering Ph.D.’s. The University Library ( has a staff of 37 (13 librarians).
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education.
Library Profile:
The Santa Clara University Library promotes excellence in teaching, learning, scholarship, and integrated education in the Jesuit tradition by providing access to, and facilitating the use of, a broad array of information resources. The Library is committed to outstanding service and open inquiry in an environment of academic freedom.
For more information about the Santa Clara University Library, please visit
Department Profile:
The Department of Archives & Special Collections houses the University Library’s rare books and manuscript collections, the University Archives, and the California Jesuit Province Archives. Main collection strengths are: California history and literature, early travel and voyage literature, Jesuitica, and rare theological texts (16th-19th centuries). Materials may be viewed in the Norman F. Martin, S.J. Reading Room by University students, faculty, staff and other researchers.
For more information about the Department of Archives & Special Collections, please visit
Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

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