Preservation Officer (UCLA)

Preservation Officer

Department: Collection Management and Scholarly Communication
Rank and Salary: Salary and appointment level based on experience and qualifications.

  • Associate Librarian I – VII  ($49,464 – $70,956)
  • Librarian Rank I – IV ($70,956 – $91,140)

In addition to salary, the incumbent receives a monthly administrative stipend.
Position Availability: Immediately

Description of Institution and Library


One of ten University of California campuses, the University of California, Los Angeles (UCLA) is located in Westwood Village, approximately five miles from the Pacific Ocean near Santa Monica.  Comprised of the College of Letters and Science and 11 professional schools, the 419-acre campus features 174 buildings, including the Center for Health Sciences.  UCLA has more than 6,600 faculty and academic staff and approximately 26,000 employees overall.  Founded in 1919, UCLA offers 118 undergraduate degree programs and 200 graduate programs and has more than 26,100 undergraduates and 11,900 graduate students.  Academic excellence, faculty distinction, and a comprehensive curriculum are hallmarks of UCLA, which is a member of the Association of American Universities.  Among the faculty are six Nobel Laureates, four National Medal of Science winners, eleven MacArthur Grant winners, and 46 Guggenheim Fellows.  UCLA is California’s largest university and is a model for public institutions of higher education.  As the tenth largest employer in the region, UCLA generates almost $9 in economic activity for every $1 state taxpayers invest in UCLA and generates an annual $6 billion economic impact on the greater Los Angeles region.


Consistently ranked among the top 10 academic research libraries in North America, the UCLA Library is comprised of 8 major libraries and 13 library wide departments and the Southern Regional Library Facility, the remote storage facility for the southern UC campuses, all of which report to the University Librarian.  In addition, there are 12 affiliated library units located on the campus.  There are approximately 120 librarians on the campus, and the UCLA Library has a staff of approximately 350, and approximately 400 – 500 student employees.  The Library has an organizational structure that includes the use of teams in conjunction with departments and units.  The library collection consists of more than 9 million volumes and more than 78,000 current serial titles and an aggressively expanding electronic resources collection. The Library’s annual budget is in excess of $51 million; more than $9.5 million supports the acquisition of print and digital material, and the library is part of the California Digital Library.  The UCLA Library is a member of the Association of Research Libraries (ARL), the Coalition for Networked Information (CNI), the Center for Research Libraries (CRL), the Council on Library and Information Resources (CLIR), International Federation of Library Associations and Institutions (IFLA), and the Scholarly Publishing & Academic Resources Coalition (SPARC).

The UCLA Library seeks an engaged, energetic, and forward-looking librarian to provide leadership in enhancing and managing its preservation program.  This is an exciting opportunity to lead and oversee a comprehensive preservation program for a top-ranked ARL Library with a world-class collection supporting teaching and research in a wide variety of disciplines. The incumbent will work closely with the a variety of UCLA library departments including, but not limited to,  Southern Regional Library Facility, Library’s Digital Library Program, and collection managers and curators.  A Conservation Center, with a full time conservator and conservation assistant was established in 2004 with a start-up grant and endowment from the Mellon Foundation. The Conservation Center is an integral component of the Preservation Department and the conservator will report directly to the Head of the Preservation Department.

Position Duties

Reporting directly to the Associate University Librarian for Collection Management and Scholarly Communication, the incumbent is responsible for the leadership, management, and supervision of the Preservation Department. Department heads are members of the Management Council and as such contribute to policy and planning directions for the Library.  Specific duties include:

  • Responsible for developing and establishing a preservation program for the UCLA Library’s analog general and special collections.
  • Working with library staff, direct a strategic planning process for the preservation program that includes development and implementation of specific objectives and goals.
  • Work collaboratively with staff of individual libraries to set priorities and determine appropriate preservation strategies and workflows for client units.
  • Oversee bindery and physical preparation including assessment of current workflows and establishment of standards for processing of labeling, marking, and pamphlet binding.
  • Supervise the Head of the Conservation Center and center operations.
  • Manage budgets for preservation projects and program, equipment, and supplies.
  • Initiate plan to evaluate conditions of the collections and establish short and long-term goals, objectives, programs, and policies.
  • In consultation with client units, manage, analog and digital reformatting program and projects.
  • Maintain collection disaster plans and coordinate training for the disaster response team.
  • Oversee disaster recovery response as related to collections.
  • Coordinate environmental monitoring programs, assess conditions, and make recommendations for relevant standards and goals at all times including construction and renovation projects throughout the Library.
  • Assist Deputy University Librarian to ensure security of the physical collections.
  • Develop educational training and awareness programs and conduct instructional classes on preservation for staff and library users
  • Pursue grant opportunities and manage grant funded projects.
  • Participate in development opportunities in support of preservation programs with the guidance and assistance of Library Development staff
  • Compile statistical reports and prepare management reports on preservation activities.
  • Represent the Library locally, in system-wide preservation advisory groups, regional networks, and national forums related to preservation.

Required Qualifications

  • ALA-accredited Master’s Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience).
  • Advanced study in the preservation of library and archival materials, or work experience in a comprehensive preservation program at a research institution.
  • Knowledge of preservation standards, guidelines and trends; emerging preservation technologies, including digital preservation; and the preservation of non-print formats.
  • Minimum of 3 to 5 years experience in a comprehensive preservation program, including supervisory experience.
  • Evidence of recent and relevant supervisory experience and demonstrated ability to supervise, manage, and train staff.
  • Experience with planning and developing disaster recovery programs in a library and academic setting.
  • Knowledge of issues related to security of collections.
  • Experience planning and managing grant-funded projects and contracts.
  • Demonstrated proficiency and capabilities with personal computers and software, the Web, and library-relevant information technology applications. Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software.
  • Excellent analytical, organizational, time, and project management skills.
  • Excellent oral and written communication skills and interpersonal skills.
  • Ability to work creatively, collaboratively, and effectively both as a team member and independently and to promote teamwork among colleagues.
  • Commitment to fostering a diverse educational environment and workplace and ability to work with a diverse student and faculty population.
  • Capacity to thrive in the exciting, ambiguous, future-oriented environment of a world-class research institution and to respond effectively to changing needs and priorities.
  • Commitment to professional issues, demonstrated through strong interest in local or national committee work, research, publication.
  • Demonstrated proficiency and capabilities with personal computers and software, the Web, and library-relevant information technology applications.
  • Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software.
  • Excellent organizational, time, and project management skills.

Desired Qualifications

  • Experience working with digitization and digital preservation issues.
  • Experience in strategic planning and grant writing.

General Information

Professional librarians at UC are academic appointees.  This is a non-represented position.  Within the UC System, most librarians are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT).  They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel.  UC has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits.  Relocation assistance is provided.

Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility.  Such background will normally include a professional degree from an ALA-accredited library and information science graduate program.  In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities.  Candidates must show evidence or promise of such contributions.

Application Procedures

Anyone wishing to be considered for this position should apply here:

Applications should include:

  • a cover letter describing qualifications and experience;
  • a current resume/vitae detailing education and relevant experience; and
  • the names and addresses for at least three professional references, including a current or previous supervisor.

Candidates applying by March 18, 2013 will be given first consideration.  UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities.  UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

UCLA is an Equal Opportunity/Affirmative Action/ADA-compliant employer.  Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986.  Employment is contingent upon completion of satisfactory background investigation.

Visit the UCLA Library Employment Opportunities Website at:

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