Special Collections Librarian/Archivist, California Judicial Center Library, San Francisco

Job Title: Special Collections Librarian/Archivist
Location: San Francisco, CA
Job Opening: 5025

The California Judicial Center Library (CJCL) is accepting applications for the position of Special Collections Librarian/Archivist. The CJCL is the consolidated library for the Supreme Court of California and the Court of Appeal, First Appellate District. Its mission is to anticipate and respond effectively to the legal information needs of the justices and staff of both courts, as well as the staff of the Judicial Council of California. The CJCL’s collection of more than 300,000 volumes and archival materials is housed in San Francisco, Sacramento, and Los Angeles, and the library also provides access to a wide range of online research and reference services and materials.

Under the direct supervision of the Judicial Center Law Librarian, the Special Collections Librarian/Archivist will perform a full range of professional duties required to collect, organize, process, preserve, digitize and facilitate access to materials and records donated by justices and their families, court-related organizations, and interested individuals.


  • Develops, implements, administers, and monitors all operational procedures, policies and programs associated with Special Collections & Archives.
  • Accessions, acquires, arranges and indexes unpublished archival and manuscript collection materials; ensures access to those by creating databases, guides and aids.
  • Plans, organizes, and performs the full range of work involved in establishing, operating and maintaining a modern special collections and archives system.
  • Researches and responds to reference requests related to exhibits and Special Collections & Archives holdings from justices, attorneys, other staff members and approved external researchers; compiles and delivers research results and work products related to complex Special Collections & Archives reference requests.
  • Develops educational exhibits and other educational and outreach materials to increase awareness of the cultural and legal history of California and the California courts.
  • Performs legal and non-legal research in support of exhibit development and the production of educational exhibits and outreach publications; evaluates the copyright status of images selected for use.
  • Conducts tours of Special Collections & Archives.
  • Actively participates in the evaluation, procurement, operation and maintenance of equipment and software used to scan, photograph, edit, print, digitize, and manage Special Collections & Archives collection and exhibit materials.
  • Trains part-time and temporary Special Collections & Archives staff members and interns in the use of Special Collections & Archives equipment, software and procedures.
  • Maintains and operates equipment designed to control and monitor Special Collections & Archives records’ temperature and humidity levels and the electronic security system.
  • Monitors developments in the archival field; attends and reports on professional educational programs on topics related to archival standards, preservation, digitization, website development, copyright law, exhibit and public outreach programs and security of archival collections.
  • May assist other librarians with Research & Reference Desk, as needed.
  • Prepares newsletter or other materials for distribution to justices and attorneys.
  • Represents the library and court in professional committees and organizations.

Minimum Qualifications:

  • Equivalent to possession of a master’s degree in history, museum studies, archival studies from an accredited institution or library science from an American Library Association (ALA)-accredited institution, and three years of professional archives or special collections experience.
  • Additional directly related experience may be substituted for the education on a year-for-year basis.


  • One year as an Assistant Law Librarian II with the Judicial Branch, working in Special Collections & Archives.

The successful candidate must have a very strong service orientation and

Knowledge of:

  • Principles, practices, procedures and trends of archival theory, preservation, storage needs and standards.
  • Principles, practices, procedures, and trends of professional law library work.
  • The operation of personal computers and use of specified computer applications needed for legal reference and research.
  • Operation and management of archival collection management systems such as ArchivesSpace, copiers, printers, dehumidifiers and other specialized scanning and digital photography equipment and software.
  • Basic HTML coding and Encoded Archival Description (EAD).
  • Principles and techniques for preparing a variety of effective written materials.

Ability to:

  • Plan, organize, and direct the work involved in operating and maintaining a special collections and archives system in a law library.
  • Instruct, train, and assist justices, attorneys, externs and other staff members in special collections usage.
  • Maintain awareness of current developments, trends, and emerging technologies in archives and special collections.
  • Stay abreast of privacy, confidentiality, copyright, and related policies associated with use of archives and special collections materials.
  • Perform difficult legal reference and special collections research.
  • Transport books and boxes of books weighing up to approximately 40 pounds.
  • Establish and maintain effective working relationships.
  • Communicate effectively in English, orally and in writing.

Desirable Qualifications:

  • Certification or provisional certification from the Academy of Certified Archivists.
  • Working knowledge of ArchivesSpace or other archival management system.

Working Conditions:

  • May be required to attend meetings outside of normal working hours.
  • May be required to work evening and weekend hours occasionally.
  • May be required to travel statewide as necessary.

Please Note: If you are selected for hire, you will be required to provide verification of employment eligibility or authorization to legally work in the United States.

How To Apply

To ensure consideration of your application for the earliest round of interviews, please apply by August 21, 2019, however, this position will remain open until filled. This position requires the submission of our official application, a cover letter, resume, and response to the supplemental question.

To complete an online application, please visit our website at https://www.courts.ca.gov/careers.htm and search for Job ID# 5025.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

Pay and Benefits:

Monthly Salary Range: $7,286 – $8,854 per month

Some highlights of our benefits package include:

  • Health/Dental/Vision benefits program
  • 13 paid holidays per calendar year
  • Choice of Annual Leave or Sick/Vacation Leave
  • 1 personal holiday per year
  • $130 transit pass subsidy per month
  • Pre-Tax Parking Savings Program
  • CalPERS Retirement Plan
  • 401(k) and 457 deferred compensation plans
  • Employee Assistance Program
  • Basic Life and AD&D Insurance
  • FlexElect Program
  • Long Term Care Disability (employee paid/optional)
  • Group Legal Plan (employee paid/optional)

The California Judicial Center Library is an Equal Opportunity Employer.

Supplemental Questionnaire
Special Collections Librarian / Archivist (JO#5025)

In order to better assess the qualifications of each applicant, we ask that you respond to the following question.

  1. Describe your experience working in a library, archive, or special collection, the types of tasks you performed, and the types of library specific systems/applications you used.

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