Motion Picture, Television, and Radio Cataloging Supervisor – UCLA

Motion Picture, Television, and Radio Cataloging Supervisor

Department: UCLA Film & Television Archive

Rank & Salary: Salary and appointment level based on experience and qualifications.

§  Associate Librarian I – VII  ($49,464 – $70,956)

§  Librarian Rank I – IV ($70,956 – $91,140)

Position Availability: Immediately

Candidates applying by May 20, 2013 will be given first consideration.

The UCLA Film & Television Archive seeks an energetic, creative, collaborative, flexible, and forward-thinking individual for the Cataloging Supervisor position that manages the day to day operations of the UCLA Film & Television Archive Cataloging Department.

Description of Institution and Library

One of ten University of California campuses, the University of California, Los Angeles (UCLA) is located in Westwood Village, approximately five miles from the Pacific Ocean near Santa Monica.  Comprised of the College of Letters and Science and 11 professional schools, the 419-acre campus features 174 buildings, including the Center for Health Sciences.  UCLA has more than 6,600 faculty and academic staff and approximately 26,000 employees overall.  Founded in 1919, UCLA offers 118 undergraduate degree programs and 200 graduate programs and has more than 26,100 undergraduates and 11,900 graduate students.  Academic excellence, faculty distinction, and a comprehensive curriculum are hallmarks of UCLA, which is a member of the Association of American Universities.  Among the faculty are six Nobel Laureates, four National Medal of Science winners, eleven MacArthur Grant winners, and 46 Guggenheim Fellows.  UCLA is California’s largest university and is a model for public institutions of higher education.  As the tenth largest employer in the region, UCLA generates almost $9 in economic activity for every $1 state taxpayers invest in UCLA and generates an annual $6 billion economic impact on the greater Los Angeles region.

Consistently ranked among the top 10 academic research libraries in North America, the UCLA Library is comprised of 8 major libraries and 13 library wide departments and the Southern Regional Library Facility, the remote storage facility for the southern UC campuses, all of which report to the University Librarian.  In addition, there are 12 affiliated library units located on the campus.  There are approximately 120 librarians on the campus, and the UCLA Library has a staff of approximately 350, and approximately 400 – 500 student employees.  The Library has an organizational structure that includes the use of teams in conjunction with departments and units.  The library collection consists of more than 9 million volumes and more than 78,000 current serial titles and an aggressively expanding electronic resources collection. The Library’s annual budget is in excess of $51 million; more than $9.5 million supports the acquisition of print and digital material, and the library is part of the California Digital Library. The UCLA Library is a member of the Association of Research Libraries (ARL), the Coalition for Networked Information (CNI), the Center for Research Libraries (CRL), the Council on Library and Information Resources (CLIR), International Federation of Library Associations and Institutions (IFLA), and the Scholarly Publishing & Academic Resources Coalition (SPARC).

The UCLA Film & Television Archive serves a variety of constituencies, including the School of Theater, Film and Television, selected University research projects and programs, outside researchers in many disciplines, the general public, and the film and television industry. The collections of the Archive are broad in scope, designed to serve the teaching, research, and, to some extent, production needs of its many users. The Archive contains around 300,000 motion pictures and television programs, plus 27 million feet (5,000 hours) of newsreel footage, and 40,000 radio programs. When fully staffed, the Cataloging Department fully catalogs approximately 450 titles a year on item-level records, cataloging directly onto Voyager.  In addition, (also when fully staffed) the Department inputs 10,000 minimal level item-level cataloging records into Voyager for all titles newly acquired for the film and television collections, and maintains records already input for these collections.  In 2009-2011, the Cataloging Department has added to Voyager a small but growing number of collection-level records linked to database-derived item-level inventory records (cumulatively, 28 collection-level records, representing 22,785 items represented by collection-level records).  The Cataloging Department is responsible for the bibliographic organization of all materials in the Archive and for consulting with other departments of the Archive concerning the proper organization and use of information.

Position Duties

Under the general direction of the Curator of the UCLA Film & Television Archive, this individual is responsible for day to day management of the Cataloging Department.

Cataloging Department Management

Reporting to the Curator, the incumbent is responsible for the following duties:

§  Selects, trains, supervises and evaluates the staff of the Cataloging Department, which is staffed by 1.0 Associate Librarian III, 1.0 Library Assistant III, and .4 Administrative Analyst.

§  Selects, trains, supervises and evaluates cataloging interns from the Department of Information Studies and the Moving Image Archival Studies Program at UCLA, as well as from East Anglia’s, New York University’s and George Eastman House’s archival studies programs.

§  Represents the Cataloging Department at Archive department heads meetings.

§  Serves as a private files liaison to the Library’s Advisory Committee on Cataloging and Metadata.

§  Plans for changes in cataloging procedures, works with other Archive staff to determine their cataloging needs, and designs modifications for the Archive’s private file on Voyager, as necessary.

§  Designs the web interface to the Archive’s catalog, maintains Voyager tags tables that control the correct input of data into Voyager, maintains permissions for all of the Archive staff use of the Voyager Cataloging Client and designs Voyager reports for the rest of the staff to run using Cognos 8 Analyzer software.

§  Maintains a web-based Cataloging Procedure Manual documenting all decisions about item-level and collection-level cataloging practice at the Archive.

§  Trains other members of the staff to search Voyager, edit Voyager records, and run Voyager reports, and advises the Archive’s public access staff on the provision of public access to the Archive’s private file on Voyager.

§  Works with the television archivist to help him input records for television materials into Voyager.

§  Oversees the batch loadings of Archive records from Voyager into OCLC Worldcat and maintains the OCLC Worldcat records, reports duplicate records.

§  Catalogs original theatrical motion pictures, newsreels, and both dramatic and factual video recordings and sound recordings, many of them rare or unique materials, using Anglo-American Cataloguing Rules, Revised Second Edition (AACR2R) and Archival Moving Image Materials, 2nd edition (AMIM2) for bibliographic records, Library of Congress Subject Headings (LCSH), Resource Description and Access (RDA) for authority records, the LC/NACO authority file and MARC 21.  Provides both genre and topical subject access, and does full authority work, which is submitted to the Name Authorities Cooperative Project (NACO) for inclusion in the LC/NACO authority file.

§  Works closely with the Library Assistant III in the creation of minimal level inventory records, adds genre and topical subject access, as well as performs full authority work on one or two names per minimal level record.

§  Supervises all catalog maintenance, including revisions to mislabeled cans containing films and television programs never viewed by staff.

§  Orders books and periodicals for the cataloging reference collection and maintains its security.

§  Manages all systems work supporting cataloging, supervises the loading of new Voyager and OCLC software, provides access to the latest version of Cataloger’s Desktop and Classification Web.

§  Represents the UCLA Film & Television Archive Cataloging Department at various local, national, and international conferences, meetings, and professional organizations.

Required Qualifications

§  ALA-accredited Master’s Degree in Library or Information Science, OR Moving Image Archival Studies Degree, OR significant graduate-level coursework toward such a degree, OR equivalent education and experience (subject expertise combined with professional library education and/or experience).

§  Subject expertise and/or coursework in film, television, or radio.

§  Knowledge of film and broadcasting history.

§  Demonstrated commitment to providing excellent public services in an academic or research library.

§  Familiarity with Western European languages sufficient to create readable and concise cataloging records.

§  Knowledge of current information technology as it applies to providing library service.

§  Demonstrated proficiency and capabilities with personal computers and software, the Web, and library-relevant information technology applications.

§  Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software.

§  Excellent organizational, time, and project management skills, problem-solving skills, as well as analytical skills, initiative, and demonstrated workflow analysis skills.

§  Excellent oral and written communication skills and interpersonal skills.

§  Ability to work creatively, collaboratively, and effectively both as a team member and independently and to promote teamwork among colleagues.

§  Demonstrated flexibility, initiative and creativity.

§  Aptitude for complex, analytical work with attention to detail.

§  Commitment to fostering a diverse educational environment and workplace and ability to work with a diverse student and faculty population and library users.

§  Capacity to thrive in the exciting, ambiguous, future-oriented environment of a world-class research institution and to respond effectively to changing needs and priorities.

§  Ability to respond effectively to changing needs and priorities, including a flexible approach to working in a rapidly changing environment.

§  Commitment to professional issues, demonstrated through participation in local or national committees, research, and/or publication addressing current issues in cataloging and technical services.

§  Experience in the use of Internet-accessible online catalogs.

§  Experience in cataloging moving image materials in all formats.

§  Knowledge of national standards; in particular: the use of the Anglo-American Cataloguing Rules (AACR2r); Resource Description and Access (RDA); Library of Congress Subject Headings (LCSH) and classification; and MARC21 formats for bibliographic, holdings, and authority data.

§  Experience with the principles of authority control.

§  Experience with Filemaker Pro database software.

§  Demonstrated comprehension of catalog design principles based on catalog user needs, and of the way that Voyager Cataloging Client records index and display to the public in the OPAC.

§  Knowledge of trends in automation as they relate to cataloging.

Desired Qualifications

§  Advanced degree in film or television critical studies.

§  Knowledge and understanding of current trends in information technology as they apply to collection development and management and the provision of reference and research services.

§  Experience in managing cataloging in a large, decentralized academic library setting.

§  Record of scholarly research and professional activity and involvement.

§  Technical knowledge of historical and current moving image and sound recording formats both analog and digital.

§  Experience creating collection-level records for moving image materials.

§  Experience in the use of electronic cataloging support tools: Library of Congress’s Desktop, Classification Plus and/or LC Classification Web.

§  Experience with the Ex Libris’ Voyager Cataloging Client.

§  Systems experience with Ex Libris’ Voyager, such as label design, report design, design of indexes, and the like.

§  Experience with digitalization projects, especially digitalization of moving image materials.

§  Reading knowledge of one or more foreign languages.

§  Supervisory experience.

General Information 

Professional librarians at UCLA are academic appointees. Librarians at UCLA are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance provided.

Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility.  Such background will normally include a professional degree from an ALA-accredited library and information science graduate program.  In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities.  Candidates must show evidence or promise of such contributions.

Application Procedures

Address your application to: Maurita Ploesch, Assistant Director of Academic Human Resources, UCLA Library, Library Human Resources, 22478 Charles E. Young Research Library, Box 951575, Los Angeles, CA, 90095-1575.

Anyone wishing to be considered for this position should apply here:

Applications should include:

§  a cover letter describing qualifications and experience;

§  a current resume/vitae detailing education and relevant experience; and

§  the names and contact information for at least three professional references, including a current or previous supervisor.

Candidates applying by May 20, 2013 will be given first consideration. UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities.  UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

UCLA is an Equal Opportunity/Affirmative Action/ADA-compliant employer.  Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986.  Employment is contingent upon completion of satisfactory background investigation.

Visit the UCLA Library Employment Opportunities Website at


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