Assistant Head of Resource Acquisitions & Metadata Services for Acquisitions, UCLA

Department: Resource Acquisitions & Metadata Services

Rank and Salary: Associate Librarian to Librarian ($68,085 – $101,535)

Position Availability: Immediately

Application deadline for first consideration: January 16, 2020

The UCLA Library seeks a dynamic, knowledgeable, user-focused, and collaborative leader to direct on-going services and shape the future of acquisitions and management of print and electronic resources for the UCLA Library.  The Assistant Head of Acquisitions will join the Library during an exciting period of transformation, as we put our strategic plan into action, explore how the acquisitions function can support open access goals, and investigate how the University of California consortia of libraries might implement a systemwide Integrated Library Systems (ILS).

Position Duties

Under the general direction of the Head of Resource Acquisitions & Metadata Services, the Assistant Head of Acquisitions collaborates on strategic vision, leadership, and management of all aspects of the UCLA Library’s acquisitions and shared print services.  The Assistant Head leads one of the acquisitions teams and supervises at least one other team leader.

Specific duties and responsibilities include:

  • Serves as supervisor of staff employees, including hiring, training, evaluating, mentoring, and developing acquisitions competencies for applicable department staff
  • Holds direct responsibility for operations, workflows, and special projects involving ordering, payment, receipt, processing, and access to information resources of all types
  • Provides leadership, guidance, and administrative oversight, ensuring compliance with local policy and procedure and professional best practices
  • Organizes efforts to evaluate the effectiveness and efficiency of policies, procedures and workflow for selection, acquisition, processing, bibliographic control, shared print programs, and ensures that workflows are coordinated with other units to ensure effective operations and productivity
  • Develops, assesses, and improves purchasing plans, procedures, and relationships with library vendors and shared print collaborators, and provides leadership for the management of established approval plans, Library of Congress Cooperative Acquisitions Programs, and the investigation and evaluation of new acquisitions models
  • Fosters effective working relationships with peers, stakeholders, and library partners, and facilitates communication with other units, departments and colleagues, including other technical services staff, Collection Strategies Librarian, and subject specialists and liaisons
  • Coordinates UCLA acquisitions activities with the significant amounts of e-resources acquired by the California Digital Library through consortial agreements with other libraries in the University of California system and serves as liaison to CDL’s Journal Archiving Campaigns and to HathiTrust’s Shared Print Program
  • Represents UCLA in the development and maintenance of the UC Systemwide Integrated Library System (SILS) in the area of acquisitions
  • Participates in the responsible stewardship of the collections budget; develops and enforces responsible fiscal practices; creates, maintains and develops acquisition analysis reports to support and inform collection development and budgetary decisions; follows, understands and enforces University fiscal policies
  • Assists with efforts to incorporate technological enhancements; establishes, tracks, and coordinates the various sets of shelf-ready specifications and data loading strategies used with Library materials
  • Builds and maintains knowledge of e-resource licensing practices, sufficient to permit problem solving for those performing review and negotiation of licenses
  • Explores and pursues means by which acquisitions operations can provide support to open access goals
  • Identifies and advocates for, as well as participates in the development of standards needed to support acquisitions work
  • Develops and monitors the department’s general assistance budget in support of acquisitions-related work
  • Plans and monitors fulfillment of deposit quota in the remote storage facility
  • In the absence of the department head, acts as a substitute as needed

The successful candidate will be committed to promoting and enhancing diversity through engagement with and promotion of the UCLA Principles of Community; possess excellent interpersonal skills with the ability to work both independently and collaboratively in a team environment; and will have excellent analytical, organizational, problem-solving, and time-management skills to effectively balance multiple assignments and projects.

Applicants with any of the following qualifications or professional experiences are strongly encouraged to apply: Ability to negotiate licensing and other contractual terms for library acquisitions; familiarity with international and non-English language publishing and vendors; proficiency in at least one language other than English; training and/or experience in project management; experience in donor relations and stewardship.

Basic Qualifications

  • ALA-accredited Master’s Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience)
  • Experience in a management, supervisory or team leader position coaching, mentoring and/or managing personnel in a library or similar environment
  • Experience in library acquisitions and licensing in an academic environment
  • Knowledge of current and emerging trends and technologies related to library services
  • Knowledge of core concepts of acquiring, receiving, cataloging, processing, database maintenance, integrated systems, library financial management, and vendor relations
  • Knowledge of resource licensing concepts and language
  • Excellent oral and written communication skills

General Information

Professional librarians at UCLA are academic appointees.  This is a non-represented position.  Within the UC System, most librarians are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT).  As academic appointees, librarians are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel.  UC has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits.  Relocation assistance may be provided.

Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility.  Such background will normally include a professional degree from an ALA-accredited library and information science graduate program.  In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities.  Candidates must show evidence or promise of such contributions.

Application Procedures

Anyone wishing to be considered for this position should apply here:

Applications must include:

  • a cover letter describing qualifications and experience;
  • a current resume/vitae detailing education and relevant experience; and
  • the names and contact information for three professional references, including a current or previous supervisor.

Candidates applying by January 16, 2020 will be given first consideration for this position.  UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities.  UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

Description of Unit

Resource Acquisitions & Metadata Services provides critical support to the education, research, and service mission of UCLA.  The department is part of the Library’s Collection Management & Scholarly Communication division, which includes Preservation, Scholarly Communication, and the Southern Regional Library Facility.  The Library is actively engaged with partners on campus and with other University of California (UC) libraries to provide extensive resources and services to advance information discovery for research, scholarship, and creativity in a dynamically evolving teaching and learning environment.

The Resource Acquisitions & Metadata Services manages the ordering, receiving, and invoicing activities for seven of the UCLA campus libraries and oversees the transportation of materials between 15 campus locations. Each year the department processes approximately 438,000 domestic and international items, representing new titles or added volumes to existing monographic sets and serials.  The expenditures for tangible and online resources are part of a Library materials budget of approximately $13,000,000.  Members of the department advise and consult with members of the campus community and others on acquisition/processing of purchased, licensed, and gift material.  The department is exploring new efficiencies and practices, including a shared approval plan and a broad array of shelf-ready arrangements with various vendors in order to free up staff to take on new roles.  Such potential new roles include tracking and acquiring open access copies of local researchers’ scholarly output.

The department also functions as the main cataloging unit in the UCLA Library system.  It serves the cataloging needs of the Arts, Biomedical, Management, Music, Powell, Science & Engineering, and Young Research Libraries, as well as of eight affiliate libraries on campus.  It is primarily responsible for providing access to more than 90,000 new titles annually, including locally-digitized and curated materials, in various formats and languages, using a variety of metadata schemas.  The department creates metadata in support of UCLA’s Digital Library Program.  Members of the department advise and consult with members of the campus community and others on metadata and cataloging issues.  The department is exploring next generation metadata development through BIBFRAME/linked data and actively participating in national efforts to determine how these changes in data format can improve the user experience and obtain greater benefits from structured metadata investments.  The department is also a long-standing member of the Program for Cooperative Cataloging and a significant contributor to BIBCO, CONSER, NACO, and SACO.

The department is comprised of 13 FTE librarians and 32.75 FTE staff.  The management team consists of 9 individuals leading 11 teams: Continuing Resources Management, Data Integrity, Discovery, International Acquisitions & Gifts, International Cataloging, Library Express (LibEx), Metadata Services, Licensing and E-Resources Acquisitions, Monographic Acquisitions, Serials Acquisitions, and Subject Specialists.

The department is committed to a team-based, dynamic, responsive, and customer-focused approach to its work and strives to build a progressive, daring, and innovative culture.

Description of Institution and Library

As one of the world’s great public research universities, UCLA integrates education, research, and public service so that each enriches and extends the others. From its beautiful neighborhood campus in a uniquely diverse and vibrant city on the Pacific Rim, teaching and research extend beyond the classroom, office, and lab through active engagement with communities, organizations, projects, and partnerships throughout the region and around the world.

UCLA’s diverse community of scholars encompasses nearly 30,000 undergraduates pursuing 125 majors, 13,000 graduate students in fifty-nine research programs, and 4,000 faculty members including Nobel Laureates; Rhodes Scholars; MacArthur Fellows; winners of the Fields Medal, National Medal of Science, Pritzker Prize, and Pulitzer Prize; and recipients of Oscars, Emmys, Tonys, and Golden Globes. UCLA ranks tenth in the Times of London Higher Education World Reputation Rankings, twelfth in the Academic Ranking of World Universities by Shanghai Jiao Tong University, and fifth in the U.S. by Washington Monthly. The National Research Council ranks forty of its graduate and doctoral research programs among its top ten.

To enable these accomplished students, faculty, and staff to create, disseminate, and apply knowledge for the benefit of global society, the UCLA Library is re-envisioning how it is acquired, synthesized, and shared across academic audiences and with the public.  It was among the first academic libraries to develop subject-specialist librarians and to launch a program to enhance students’ research skills. Its Special Collections pioneered the acquisition by public institutions of rare and unique books, children’s literature, pulp and detective fiction, works by or about women and minorities, screenplays, architectural plans, and Los Angeles-related materials and today leads the way in collecting archival resources in digital format such as emails and manuscripts.  It has launched innovative data management services and an affordable course materials initiative that have served as models for other libraries.

The Library serves UCLA students, faculty, and staff whenever and wherever they need its resources and expertise. Reconfigured, high-tech spaces and services in its ten campus libraries enable users and librarians to explore and work with print and digital materials collaboratively or individually, pursue new lines of inquiry, and develop new pedagogical approaches as well as novel forms of scholarship.  More than 3.5 million people visit annually, while an additional 3.4 million visitors enter online through its virtual front doors.

Whether on campus or online, the Library forms the intellectual heart of UCLA, a hub for cutting-edge discovery, scholarship, and instruction.

Equity, diversity, and inclusion are core values of the University of California and key components of the University’s commitment to excellence.  The University of California is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.  For the complete University of California policy on discrimination, harassment, and affirmative action see:  University of California – Policy Discrimination, Harassment, and Affirmative Action in the Workplace at

Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986.  Employment is contingent upon completion of satisfactory background investigation.

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