Head of Preservation & Conservation, UCLA

Department: Collection Management & Scholarly Communication

Rank and Salary: Associate Librarian to Librarian ($61,201 – $101,535)

Position Availability: Immediately

Application deadline for first consideration: January 16, 2020

The UCLA Library seeks a collaborative, motivated, and knowledgeable librarian to serve as the Head of Preservation & Conservation. The incumbent will contribute enthusiasm, expertise, and strategic insight to the complex, collaborative work of caring for the diverse collections that support and advance the research and curricular priorities of a dynamic, world-renowned University.

Position Duties

Reporting to the Associate University Librarian for Collection Management & Scholarly Communication, the Head of Conservation & Preservation has overall responsibility for the administration and implementation of the preservation and conservation activities for the UCLA Library’s special and general collections, in accord with the AIC Code of Ethics and Guidelines for Practice. The Head oversees a staff responsible for a broad range of activities—including preventive care, conservation assessment and treatment of collections, support for exhibition, loan and digitization programs, documentation, health and safety policies, outreach, and community engagement—and works closely with staff throughout UCLA to ensure the smooth integration and timely completion of conservation and preservation activities.

Specific duties and responsibilities include:

  • Provides strategic and administrative leadership for the Preservation & Conservation Department, including strategic planning, setting unit and departmental priorities, budget management, and developing and maintaining disaster response plans
  • Supervises and mentors senior staff and special collections conservation specialists, and provides general supervision for all staff and student employees
  • Provides oversight of technical preservation and conservation operations and activities; oversees, manages, or executes the best practice conservation treatments which follow the AIC Code of Ethics and Guidelines for Practice for special collections materials, and advises on circulating collection conservation treatment
  • Coordinates and makes appropriate delegations of administrative responsibilities and activities to departmental staff, that ensure effective engagement and collaboration with all library units in the support of long-term access to and preservation of collections, including
    • environmental monitoring
    • collection security
    • statistical and narrative reports
    • training in best practices in preservation and conservation
    • participation in interdepartmental and/or library-wide efforts, including teams, working groups, and committees, and ensures effective communication about such activities
  • Manages and develops the Preservation & Conservation Department cost-recovery program, to assist, as feasible, with the preservation and conservation needs of non-library UCLA collecting units, southern region UC libraries, and southern California non-profit organizations and cultural heritage institutions
  • Identifies and pursues grant opportunities
  • Contributes to development activities
  • Pursues research and publishing in areas of professional interest
  • Leads and coordinates departmental outreach efforts and community engagement programs and activities
  • Represents the UCLA Library locally, in system-wide preservation advisory groups, regional networks, and national forums related to preservation and conservation

The successful candidate will be committed to promoting and enhancing diversity through engagement with and promotion of the UCLA Principles of Community (http://www.ucla.edu/about/mission-and-values).

Applicants with any of the following qualifications or professional experiences are strongly encouraged to apply: Training and/or experience in project management; Experience in donor relations and stewardship.

Required Qualifications

  • ALA-accredited Master’s Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience).
  • Knowledge of and experience with technical preservation and conservation best practices, operations, and activities for library materials
  • Experience in a management, supervisory or team leader position coaching, mentoring and/or managing personnel in a library or similar environment.
  • Experience utilizing and tailoring communication skills—including oral, written and interpersonal skills—to work effectively and collaboratively with various stakeholders
  • Experience utilizing analytical skills in a positon of leadership
  • Experience working both independently and collaboratively in a team environment
  • Experience utilizing organizational, problem-solving, and time-management skills to effectively balance multiple assignments and projects

General Information

Professional librarians at UCLA are academic appointees.  This is a non-represented position.  Within the UC System, most librarians are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT).  As academic appointees, librarians are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel.  UC has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits.  Relocation assistance may be provided.

Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility.  Such background will normally include a professional degree from an ALA-accredited library and information science graduate program.  In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities.  Candidates must show evidence or promise of such contributions.

Application Procedures

Anyone wishing to be considered for this position should apply here: https://recruit.apo.ucla.edu/JPF05189

Applications must include:

  • a cover letter describing qualifications and experience;
  • a current resume/vitae detailing education and relevant experience; and
  • names and contact information for three professional references, including a current or previous supervisor.

Candidates applying by January 16, 2020 will be given first consideration for this position.  UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities.  UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

Description of Unit

Collection Management & Scholarly Communication (CM&SC) –comprised of the departments Resource Acquisitions & Metadata Services, Scholarly Communication, Preservation, and the Southern Regional Library Facility — is responsible for the life cycle of the UCLA Library collections by building, preserving and providing access to a rich, deep collection of physical and digital materials that support UCLA’s fundamental mission of teaching, research and public service.

Description of Institution and Library

As one of the world’s great public research universities, UCLA integrates education, research, and public service so that each enriches and extends the others. From its beautiful neighborhood campus in a uniquely diverse and vibrant city on the Pacific Rim, teaching and research extend beyond the classroom, office, and lab through active engagement with communities, organizations, projects, and partnerships throughout the region and around the world.

UCLA’s diverse community of scholars encompasses nearly 30,000 undergraduates pursuing 125 majors, 13,000 graduate students in fifty-nine research programs, and 4,000 faculty members including Nobel Laureates; Rhodes Scholars; MacArthur Fellows; winners of the Fields Medal, National Medal of Science, Pritzker Prize, and Pulitzer Prize; and recipients of Oscars, Emmys, Tonys, and Golden Globes. UCLA ranks tenth in the Times of London Higher Education World Reputation Rankings, twelfth in the Academic Ranking of World Universities by Shanghai Jiao Tong University, and fifth in the U.S. by Washington Monthly. The National Research Council ranks forty of its graduate and doctoral research programs among its top ten.

To enable these accomplished students, faculty, and staff to create, disseminate, and apply knowledge for the benefit of global society, the UCLA Library is re-envisioning how it is acquired, synthesized, and shared across academic audiences and with the public.  It was among the first academic libraries to develop subject-specialist librarians and to launch a program to enhance students’ research skills. Its Special Collections pioneered the acquisition by public institutions of rare and unique books, children’s literature, pulp and detective fiction, works by or about women and minorities, screenplays, architectural plans, and Los Angeles-related materials and today leads the way in collecting archival resources in digital format such as emails and manuscripts.  It has launched innovative data management services and an affordable course materials initiative that have served as models for other libraries.

The Library serves UCLA students, faculty, and staff whenever and wherever they need its resources and expertise. Reconfigured, high-tech spaces and services in its ten campus libraries enable users and librarians to explore and work with print and digital materials collaboratively or individually, pursue new lines of inquiry, and develop new pedagogical approaches as well as novel forms of scholarship.  More than 3.5 million people visit annually, while an additional 3.4 million visitors enter online through its virtual front doors.

Whether on campus or online, the Library forms the intellectual heart of UCLA, a hub for cutting-edge discovery, scholarship, and instruction.

Equity, diversity, and inclusion are core values of the University of California and key components of the University’s commitment to excellence.  The University of California is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.  For the complete University of California policy on discrimination, harassment, and affirmative action see:  University of California – Policy Discrimination, Harassment, and Affirmative Action in the Workplace at https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction

Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986.  Employment is contingent upon completion of satisfactory background investigation.

Visit the Jobs @ UCLA Library website at:  http://www.library.ucla.edu/about/jobs-ucla-library

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