Processing Archivist, UC Santa Cruz

The University Library at the University of California, Santa Cruz (UCSC) invites applications for a Processing Archivist. Under the direction of the Supervisory Archivist, the Processing Archivist will work collaboratively within the department to arrange and describe archival collections of varying formats, including born-digital, audiovisual, photographic, and paper materials. The Processing Archivist provides excellent service to users by promoting and facilitating access to collections through archival processing and by providing regular service on the Special Collections Reference Desk and remote reference services when necessary.

The Processing Archivist employs archival standards and best practices to survey, arrange, describe, and preserve a wide variety of archival collections. The Archivist is responsible for using Guidelines for Efficient Archival Processing in the University of California Libraries to create EAD-encoded, DACS-compliant finding aids for these collections in ArchivesSpace that will be accessible to the public via the Online Archive of California. The Processing Archivist works with undergraduate student assistants in delegating processing tasks.

The Processing Archivist works a regular shift at the Special Collections reference desk. The successful candidate may also participate in instruction and outreach activities, digitization projects, preparation of exhibits, acquisition of manuscript and archival collections, donor relations, and grant proposals as appropriate.

In addition to the basic qualifications listed below, applicants with any of the following qualifications or professional experience are strongly encouraged to apply:

  • experience with the archival collection management system, ArchivesSpace;
  • project management experience, including creating processing plans;
  • experience supervising undergraduate students in a special collections library;
  • experience with detail-oriented work, including the ability to analyze and repurpose legacy inventories based on complex spreadsheets;
  • experience providing reference service, preferably in a special collections or archival setting;
  • experience balancing multiple assignments and projects;
  • ability to delegate tasks with an eye towards efficient workflows;
  • excellent communication skills and the ability to listen, negotiate, compromise, and adapt.

The Processing Archivist will have the ability to prioritize, plan, coordinate, and complete multiple tasks in a timely manner; work independently as well as collaboratively; and work flexibly, creatively, and effectively, with interruptions, in a fast changing environment.

We welcome applications from early career archivists looking to develop their expertise.

The successful candidate will be a member of the Librarians Association of the University of California (LAUC). Research, publication, and/or service to the University and profession are expected for continuing advancement. More information can be found here:

The campus is especially interested in candidates who can contribute to the diversity and excellence of the academic community through their assigned

Academic Title

Assistant Librarian or Associate Librarian


$55,014 – $84,260, commensurate with qualifications and experience.

Basic Qualifications

  • An ALA-accredited MLS or MLIS degree (or equivalent foreign degree) or a Master’s Degree in a field relevant to the advertised position, including but not limited to Archival Studies or History. The degree must be completed at the time of application.
  • Formal coursework or training in archival management and theory
  • One year of archival processing experience
  • Experience authoring and encoding finding aids using Encoded Archival Description (EAD)
  • Experience implementing efficient archival processing procedures and standards
  • Familiarity with current approaches to accessioning, processing and describing born-digital holdings
  • Experience using common office software, such as Microsoft Excel and Google Docs

Position Available

As soon as possible after initial review of the applications.

Duration of Position

The initial appointment will be full-time appointment. Non-temporary appointments to the Librarian Series at UCSC are offered as potential career or career status as appropriate (see In accordance with policy, the selected candidate will undergo the Librarian Peer Review process where their performance will be reviewed and assessed. The Librarian Peer Review outcomes will determine the candidate’s suitability to receive career status and to move through the ranks.

Application Requirements

Applications are accepted via the UCSC Academic Recruit online system. All documents and materials must be submitted as PDFs.

Apply at
Please refer to Position # JPF00805-20T in all correspondence.

  • Letter of application that briefly summarizes your qualifications and interest in the position. Please be sure to address how you meet the position’s advertised basic qualifications (required).
  • Curriculum vitae (required).
  • Sample finding aid (required).
  • Statement that addresses past or potential contributions to diversity, equity, and inclusion (required).
Reference Requirement

Applicants must provide the names and contact information of their references (a minimum of three [3] are required and a maximum of five [5] will be accepted). The hiring unit will request confidential letters* of those applicants who are under serious consideration. Additionally, the committee may elect to contact the applicant’s references to conduct follow-up questions. Please note that your references, or dossier service, will submit their confidential letters directly to the UC Recruit System.

*All letters will be treated as confidential per University of California policy and California state law. For any reference letter provided via a third party (i.e., dossier service, career center), direct the author to UCSC’s confidentiality statement at

Recruitment Period

Full consideration will be given to applications completed by March 20, 2020. Applications received after this date will be considered only if the position has not been filled.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees. Inquiries regarding the University’s equal employment opportunity policies may be directed to the Office for Diversity, Equity, and Inclusion at the University of California, Santa Cruz, CA 95064 or by phone at (831) 459-2686.

Under Federal law, the University of California may employ only individuals who are legally able to work in the United States as established by providing documents as specified in the Immigration Reform and Control Act of 1986. Certain UCSC positions funded by federal contracts or sub-contracts require the selected candidate to pass an E-Verify check (see More information is available at the APO website (see or call (831) 459-4300.

UCSC is a smoke & tobacco-free campus.

If you need accommodation due to a disability, please contact the Academic Personnel Office at (831) 459-4300.

Our institution is committed to addressing the spousal and partner employment needs of our candidates and employees. As part of this commitment, our institution is a member of the Northern California Higher Education Recruitment Consortium (NorCal HERC). Visit the NorCal HERC website at to search for open positions within a commutable distance of our institution

Visit the APO web site at

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