Electronic Resources Manager, UC Santa Cruz

The https://library.ucsc.edu/ at the University of California, Santa Cruz (UCSC) invites applications for an Electronic Resources Manager. Under the direction of the Head of Metadata Services & Acquisitions, the Electronic Resources Manager will develop, recommend, and implement an updated management strategy for all of the library’s electronic resources. This will include record maintenance for the entire complex life cycles of serials, ebooks, datasets, and streaming video. The Electronic Resources Manager will implement and administer tools, features, and programs that enhance and improve electronic resource access and usability including the utilization of electronic resource management functions in Alma, the cloud-based library services platform. They will work collaboratively with library staff, vendors, and campus ITS staff to ensure convenient, seamless, and uninterrupted access to electronic resources. Some travel to Santa Cruz will be required, however this position has the potential to be a remote-work/telecommute position.

The Metadata Services department encompasses a host of collection-related work, including electronic resources (ER), acquisitions, cataloging and metadata, and physical processing. We support the core mission of the library by enabling access to materials that support scholarly research and pedagogy. We seek a motivated individual to take a leadership role in the management of the library’s electronic resources. The position requires that the incumbent display excellent interpersonal, verbal, and written communication skills.

Duties include:

  • Load and coordinate the management of the electronic consortial bibliographic records in Alma/Primo VE databases
  • Serve as the library liaison with the California Digital Library (CDL) for subscription and access-related issues
  • Design and manage workflows for loading and license management for locally purchased subscriptions
  • Create and maintain Alma import profiles, normalization, merge, and indication rules
  • Manage and troubleshoot Alma record loads
  • Manage service tickets for electronic resource related issues
  • Stay informed of system-wide issues and advocate based on common difficulties
  • Troubleshoot and explore solutions for electronic resource management workflows and processes
  • Craft and maintain policies or best practices related to electronic resource management in collaboration with various stakeholder groups
  • Identify and rectify issues created by serial title changes, merges, and splits
  • Create and maintain collection-related report templates for annual reporting
  • Collaborate with staff who run analyses of consortia-wide collections for shared retention commitments and collaborative collection development
  • Serve on department, library, university, and UC systemwide committees

In addition to the basic qualifications listed below, applicants with any of the following qualifications or professional experience are strongly encouraged to apply:

  • Experience working with Ex Libris Consortial Network Zone
  • Experience working within a library consortium or system
  • Experience with EZ-Proxy, SFX, and other ER related applications
  • Technical aptitude and ability to learn new programs as necessary

The Electronic Resources Manager will have an understanding of the multi-faceted roles libraries play in higher education and the broader community ; knowledge of information technology trends and appreciation of the importance and impact of technology in academic libraries ; excellent strategic thinking skills ; ability to work successfully in a highly collaborative environment ; excellent communication skills ; familiarity with descriptive and subject cataloging of continuing resources including serials and integrating resources.

We welcome applications from early career librarians looking to further develop their expertise.

The successful candidate will be a member of the Librarians Association of the University of California (LAUC). Research, publication, and/or service to the University and profession are expected for continuing advancement. More information can be found here: https://lauc.ucop.edu/

UCSC strives to embrace diversity in all its forms, and to be an inclusive community that fosters an open, enlightened, and productive environment. The campus is especially interested in candidates who can contribute to the diversity and excellence of the academic community through their assigned duties.

Academic Title
Assistant or Associate Librarian (temporary)

$55,014 – $84,260, commensurate with qualifications and experience.

Basic Qualifications

  • An ALA-accredited MLS or MLIS degree (or equivalent foreign degree); or Master’s degree (or equivalent foreign degree) in a relevant field, including but not limited to Computer Science or Information Management. The degree must be completed at the time of application.
  • Two years’ experience with library systems Alma, the Primo Central Index, and/or Primo VE.
  • Experience performing the management and acquisition of electronic resources in an academic or research library or an academic library consortium.

Position Available
As soon as possible after initial review of the applications.

Duration of Position
Initial appointment will be full-time for two years. Temporary appointments have a specified date of termination of two years or less in accordance with https://ucnet.universityofcalifornia.edu/labor/bargaining-units/lx/contract.html. In accordance with policy, the selected candidate will undergo the Librarian Peer Review process where his/her performance will be reviewed and assessed. If the selected candidate is later appointed to a permanent position with potential career status, time spent in this temporary status will be considered when determining assignment to rank and salary point.

Application Requirements
Applications are accepted via the UCSC Academic Recruit online system. All documents and materials must be submitted as PDFs.

Apply at https://recruit.ucsc.edu/apply/JPF00810
Please refer to Position # JPF00810-20T in all correspondence.


  • Letter of application that briefly summarizes your qualifications and interest in the position. Please be sure to address how you meet the position’s advertised basic qualifications (required).
  • Curriculum vitae or resume (required)
  • Statement that addresses past or potential contributions to diversity, equity, and inclusion (required) https://apo.ucsc.edu/diversity.html

Reference Requirement
Applicants must provide the names and contact information of their references (a minimum of three [3] are required and a maximum of five [5] will be accepted). The hiring unit will request confidential letters* of those applicants who are under serious consideration. Additionally, the committee may elect to contact the applicant’s references to conduct follow-up questions. Please note that your references, or dossier service, will submit their confidential letters directly to the UC Recruit System.

*All letters will be treated as confidential per University of California policy and California state law. For any reference letter provided via a third party (i.e., dossier service, career center), direct the author to UCSC’s confidentiality statement at http://apo.ucsc.edu/confstm.htm.

Recruitment Period
Full consideration will be given to applications completed by April 6, 2020. Applications received after this date will be considered only if the position has not been filled.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees. Inquiries regarding the University’s equal employment opportunity policies may be directed to the Office for Diversity, Equity, and Inclusion at the University of California, Santa Cruz, CA 95064 or by phone at (831) 459-2686.

Under Federal law, the University of California may employ only individuals who are legally able to work in the United States as established by providing documents as specified in the Immigration Reform and Control Act of 1986. Certain UCSC positions funded by federal contracts or sub-contracts require the selected candidate to pass an E-Verify check (see https://www.uscis.gov/e-verify). More information is available at the APO website (see https://apo.ucsc.edu/policy/capm/104.000%20.html) or call (831) 459-4300.

UCSC is a smoke & tobacco-free campus.

If you need accommodation due to a disability, please contact the Academic Personnel Office at mailto:apo@ucsc.edu (831) 459-4300.

Our institution is committed to addressing the spousal and partner employment needs of our candidates and employees. As part of this commitment, our institution is a member of the Northern California Higher Education Recruitment Consortium (NorCal HERC). Visit the NorCal HERC website at https://www.hercjobs.org/regions/higher-ed-careers-northern-california/ to search for open positions within a commutable distance of our institution

Visit the APO web site at http://apo.ucsc.edu

Comments are closed.