Director, Special Collections and Archives

California Polytechnic State University
Robert E. Kennedy Library
San Luis Obispo, CA

The Director, Special Collections and Archives, leads and coordinates the development of programs dedicated to shaping, stewarding, and sharing unique physical and digital collections that document the cultural contributions, land, and history of Cal Poly, the central coast region of California, and the state of California. The Director of Special Collections and Archives reports directly to the University Librarian and is a member of the library’s executive working group, working closely with other library directors, staff, and librarians in a collaborative, cross-team environment. The position oversees faculty and staff positions that provide direct support for special collections and archives, including a new library faculty position responsible for digital archives, and a library services specialist responsible for coordinating instruction and reference services.

  • Provide vision and leadership in directing and managing the programs and operations of Special Collections and Archives, including the acquisition, arrangement, preservation, advancement, and promotion of the Kennedy Library’s archival collections and related services.
  • Lead Special Collections and Archives strategic planning, including setting goals, identifying resource needs, and cultivating opportunities for collaboration. The successful candidate will be an active participant in an architect-supported planning project whose goals include expanding and renovating the physical space occupied by Special Collections and Archives within the Kennedy Library.
  • Provide leadership and direction to department faculty and staff responsible for coordinating and developing digital special collections and digital archives, including digitized and born-digital resources.
  • Oversee staff responsible for coordinating and delivering reference and outreach services, research assistance, and user instruction to students, faculty and researchers, and raise awareness and develop understanding of the library’s unique resources with the community.
  • Establish, refine, and document department policies and procedures; plan and manage budget expenditures. Prioritize and lead multiple projects while meeting deadlines and budget targets.
  • Direct and coordinate programs to acquire, arrange, and describe archival collections, manuscripts, and rare books; collaborate with library faculty and staff to manage digital archival collections, including metadata creation and delivery, intellectual property rights of department materials including scholarly and commercial licensing; and assure the preservation of department materials.
  • Direct and advance the program of the University Archives, to actively develop both physical and digital collections documenting the history and functions of the Cal Poly campus.
  • Cultivate relations with donors and prospective donors of unique special collections and archival materials, and collaborate on advancement and grants development activities that involve or benefit the department.
  • Contribute as member of the library’s executive team to library-wide planning and evaluation, and to identifying and acting to further the library’s strategic goals.
  • Represent the library at the state, regional, and national levels, while keeping abreast of ongoing issues and trends in delivering library services and engaging in professional activities or research.

About the Kennedy Library: The Robert E. Kennedy Library is a campus hub for information resources, integrating traditional library resources and technology to support the University’s evolving academic programs, research interests, and user needs. The library offers consultative and instructional services delivered by expert college librarians, and provides access to over 32,000 digital journals and over 500,000 print volumes. The library building provides collaborative study spaces, computer labs, a Data Studio, and collection of K-8 textbooks and teaching resources. Study spaces on five floors include a popular atrium, a collaboration-friendly learning commons, a busy café, and ample natural light and views of the surrounding hills. Building visitors exceed 1.3 million a year. In 2008 the library launched DigitalCommons@CalPoly, a digital archive for the intellectual output of faculty and students, with over 1.8 million downloads in the past year. In 2011 the library became part of Cal Poly’s new Information Services directorate, including both Information Technology Services and the Center for Teaching, Learning, and Technology. The library partners with many campus organizations to promote faculty development and student success, including several programs located in the Kennedy Library, including the Center for Teaching, Learning, and Technology, the Academic Skills Center, and the Honors Program. For more information, see:

To apply, please visit WWW.CALPOLYJOBS.ORG, complete the required online management application and submit to Requisition #102936. Online attachments should include a cover letter detailing the applicant’s qualifications for the position and a current resume/curriculum vitae. Three letters of recommendation supplied directly from references and official certified transcripts will be required of finalists. The anticipated start date is January 2014. Position will remain open until filled. For full consideration, please submit all materials by the application review begin date of August 15, 2013.

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