Curator of University Archives

Loyola Marymount University seeks an enthusiastic and experienced librarian for the position of Curator of University Archives at the William H. Hannon Library.

The Curator of University Archives will be responsible for building, preserving and making available the Loyola Marymount University archives. Responsibilities include appraising collections through formulated selection practices and supervising the transfer of selected records of enduring scholarly value to the university archives for permanent retention, providing access to collections through proper arrangement, description, and processing, and assisting university departments with developing collections transfer guidelines within their records management plans. The Curator of University Archives will participate in the department’s public services programs providing reference services, class lectures and tours, and curatorship of gallery exhibitions. The Curator of University Archives reports to the Head of Archives and Special Collections.  

Other position specific accountabilities are as follows:

o  Prepare and maintain collection guides for all record groups within the Archives, mounting electronic versions on the department’s website, maintaining pages as needed, and making selected collection guides available on the Online Archive of California.

o  Collaborate with Digital Program Library to identify, plan, and execute strategies for access of born digital materials.

o  Build and manage an internship program to process and provide access to the Archives.

o  Participate in a departmental program of preservation and conservation of materials, prioritizing preservation needs within the University Archives collections.

o  Identify, write, and participate in grant proposals and projects.

o  Perform collection development and other library liaison responsibilities for selected subject areas.

The ideal candidate would have a broad knowledge of current trends in higher education and academic libraries in respect to, and experience in, archival administration and academic records management.

Loyola Marymount, founded in 1911, is a comprehensive university in the mainstream of American Catholic higher education. Located on the west side of Los Angeles overlooking the Pacific Ocean, LMU is one of the nation’s 28 Jesuit colleges and universities and five Marymount institutions. It serves 5,950 undergraduates and nearly 2,000 graduate students in the Colleges/Schools of Liberal Arts, Science and Engineering, Business Administration, Communication and Fine Arts, Film and Television, and Education.

The library seeks professionally outstanding applicants who value its mission and share its commitment to academic excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity institution actively working to promote an intercultural learning community. The library’s staff reflects the diversity of LMU’s student body and the greater Los Angeles area.

Opened in 2009, the William H. Hannon Library offers its users a technologically advanced environment coupled with a commitment to reference, outreach, and innovation. LMU librarians are expected to provide service to the library, the university and the profession. They are also expected to pursue professional development opportunities and eventually contribute through presentations and publications.  The library supports these activities in a variety of ways.

Required: A Master’s degree in Library Science or Archival Studies from a program accredited by the American Library Association or an equivalent advanced degree. Minimum one year professional experience in an archive within an academic library environment or a separate university archive.  Understanding of records management fundamentals. Knowledge of descriptive and encoding standards, including DACS and EAD. Excellent writing skills and the ability to communicate effectively with administrators, researchers and scholars making use of archival collections. Strong public services orientation. Evidence of well developed organizational, time, and project management skills. Evidence of well-developed interpersonal skills, initiative, leadership, creative energy and resourcefulness. Must be self directed, flexible and adaptable to change, analytical, creative, and results oriented. Must be able to work cooperatively in a team environment.

Preferred: Two to three years experience in an archives within an academic library environment or in a separate university archive. Certified Archivist. Knowledge of content management systems. Knowledge of rare books and manuscript librarianship. Grant-writing experience.

For fullest consideration apply by March 1, 2014. Applications accepted until position is filled. Deliberations on the pool of candidates will begin as applications are received.

Applicants should submit the following materials:

  1. A  letter of application stating experience in Academic Archives, Records Management and other areas of expertise;
  2. A curriculum vitae or resume;
  3. A list of three professional references (names, titles, addresses, telephone numbers; and email addresses).


Inquiries should be addressed to:

Cynthia Becht, Head of Archives and Special Collections

William H. Hannon Library

Loyola Marymount University



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