Manager of Collection Development

California Lutheran University

Manager of Collection

Development Grade: 6

Department: Information Systems and Services

Job Function: Administrative

Date: 1/27/2014

FLSA: Exempt

Job Description


Under the supervision of the Associate Director of Library Services, the Manager of Collection Development oversees the Pearson Library’s print collection as well as manages and coordinates the physical sciences collections (bioengineering, biological sciences, chemistry, computer science, mathematics, and physics) and the ethnic and gender studies collections (gender & women studies, and global studies). The position develops strategic plans to enhance the quality of the overall collection over time and effectively manages limited physical space in the Pearson Library.



• Leads collection development activities, updates collection development policy, and subject collection policies.

• Leads program efforts critical to the Library’s collection strategies such as: building and stewarding distinctive collections; shifting collecting focus from print to electronic resources; periodic and ongoing review of continuations; designing and implementing standards and methods for selection, de-selection, review and replacement of subject collections.

• Conducts collection analysis and evaluates current holdings based on course curricula and class syllabi; collaborates with Information Specialists in analyzing trends in collection use and distribution of funds across academic disciplines.

• Effectively selects materials in the assigned subject area to support the curriculum; evaluates gift materials and collections for usefulness; makes decisions for purchase or providing access of collections resources.

• Acts as the liaison for the library’s approval plan with YBP Library Services; manages the Pearson Library approval plan profile in coordination with information specialists and liaisons to the academic departments to ensure that coverage corresponds to current curricular and research needs.

• Coordinates and supports the work of the information specialists and liaisons to academic departments to develop specific collections.

• Monitors budgets; drafts budgets; prepares budget analyses; in collaboration with the Manager of Cataloging and Acquisitions, maintains record of budgeted items related to the acquisition of print/media materials and administers the library materials budget to print resources acquisitions in support of curricula.

• Utilizes and maintains Patron Driven Acquisition (PDA) for digital e-book collections.

• Prepares documents and reports related to the library for Program Reviews.

• Provides effective and consistent communications with campus constituencies regarding the library’s general collections; manages the Pearson Library’s web and social media presence.

• Provides scholarship and service in building and maintaining a research and service profile related to library collections, including such duties as: writes and maintains Internet subject resources guide in support of the curriculum; provides information literacy instruction for classes; develops detailed user guides in support of library collections or electronic resources; facilitates current trends and issues in librarianship and participates in activities of professional/community organizations; and presents and publishes at appropriate venues.

• Serves as a liaison to various faculty, departments, staff, students, and outside vendors and publishers.

• Manages the Pearson Library’s web presence (website and social media accounts – Facebook, Twitter).

• Plans, coordinates, and organizes author visits in collaboration with other departments and personnel.

• Serves on committees as appropriate.

• Performs other duties as assigned.




• Knowledge of current principles, trends and best practices of library collection development and technical services administration.

• Academic or research library management.

• Knowledge of personal computers and various types of systems and applications software including library cataloging and acquisitions systems.

• Higher education policies and procedures.

• Modern office practices, procedures and equipment, including automated administrative systems.

• Basic budgeting practices regarding monitoring and control.

• Record-keeping techniques.

• Correct English usage, grammar, spelling, punctuation, and vocabulary.



• Collaborate effectively between departments, creating strong and positive working relationships.

• Understand and resolve issues, complaints or problems.

• Attend to details.

• Meet schedules and deadlines.

• Work effectively as part of a team.

• Multi-task and process a variety of tasks and demands.

• Manage and reconcile budgets.

• Communicate effectively, both orally and in writing.

• Operate a computer and other office equipment.



Any combination equivalent to: A master’s degree in Library Science, Library and Information Science, or related field and three or more years of professional library experience in the areas of collection development, acquisitions, or technical services.



Position may require ability to work on weekends.




Most work is performed in a normal library and office environment.  Daily work involves extensive computer use and often involves receiving, handling and moving library materials and moving between buildings and rooms.



Walk and maneuver around campus to attend meetings at a variety of campus locations.

Dexterity of hands and fingers to operate a computer keyboard.

Sitting or standing for extended periods of time.

Hearing and speaking to exchange information in person or on the telephone.

Seeing to read a variety of materials.



Completed Application Packet includes:

• CLU Application (visit )

• Cover letter outlining your qualifications for this particular job

• Resume


Only complete packets will be forwarded to the search committee. Please submit your cover letter and resume by email to, or mail to:


California Lutheran University

Human Resources, MC1100

60 W. Olsen Road

Thousand Oaks, CA 91360


California Lutheran University is committed to providing equal opportunity in employment for all persons, and prohibits discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis prohibited by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes.




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