Library Financial Analyst

April 3, 2016

San José State University

Job Title: Library Financial Analyst

Job ID: 23638

Full/Part time: Full-time 

Regular/Temporary: Regular

Department: University Library

About the Position

The University Library’s Financial Analyst works respectfully and cooperatively with employees of the Dr. Martin Luther King, Jr. Library to perform duties under general supervision, but works independently to achieve specified outcomes reporting to the Manager of Budget, Facilities, and HR, University Library.  King Library is a unique collaboration between the City of San José and the San José State University.

This position is responsible for the library’s fiscal operations including: overseeing the daily operations of the library’s acquisitions budget and procurement of library materials, overseeing deposits and allocations into the library’s various accounts, analyzing all library expenditures against budget to make accurate projections for fiscal year-end closing, and compiling data related to the library’s financial and operational activities to generate reports for management. The incumbent in this position is the primary lead in generating consolidated reports that bring together the accounting of the San José Public Library and the University Library to report King library budget and expenditures.

Responsibilities include but are not limited to the following:

–  Processes staff travel reimbursement, monitors travel expenditures against approved budget. Prepares reports for management. Reconciles internal travel spreadsheet with all actual expenditures with Data warehouse working closing with the Associate Dean’s Administrative Specialist

–  Oversees year-end closing to reconcile Library accounts and to accrue encumbered library materials’ expenditures

–  Coordinates with Technical Services to prepare library materials statistics in volumes received through purchasing and gift donations

–  Processes all purchasing requests and personnel forms for non-acquisition expenditures for Tower and Research Foundations.

–  Prepares monthly financial statements summarizing all Library funds for Library management. Assists in developing  library financial presentations

–  Prepares financial statistics for national library surveys and Library’s Five Year Report. Maintains historical data of library financial information

–  Collaborates with the City and University Library Circulation and Accounting offices to reimburse the University for book fines and fees.  Oversees the accuracy of billing processes, money collection, and records reconciliation. Initiates invoicing the City for the University Library’s portion

– Oversees the accuracy of deposit revenues collected through various   library activities, expense reimbursement per the Operating      Agreement with the City, rents from non-sponsored events,  commissions by Spartan Shops, service charges by Interlibrary  Services and Special Collection departments

Link to Apply to the Position:

Librarian, Supervising Librarian Open Exams

April 3, 2016

Put your passion for libraries into action–work at the State Library. Whether you are a recent graduate of a library school or an experienced librarian, you’ll find a rewarding career at the California State Library.

Applying for a State job is a bit different than it is for other jobs. First, you’ll need to take an online exam; those who pass are eligible to apply for future job openings. We have online exams for the following positions:

Librarian and Senior Librarian work in collection development, acquisition, cataloging, reference, circulation, and preservation of library materials.

Supervising Librarian and Principal Librarian develop services and collections and direct the activities of dedicated staff in a section of the library. They make recommendations for developing new programs, implementing trends, and utilizing new technologies to lead this historic institution into the future.

These positions come with a great retirement and benefits package.

Take a look at our jobs page for a full description of each position and the application process. Scroll down to Currently Scheduled Examinations/Open:

Have questions? Contact Angela Duprey: or (916) 651-0337.

Founded in 1850, the California State Library is the central reference and research library for the Governor’s office, Legislature, state employees, and the general public. The State Library leads and promotes innovative library services by providing and managing state and federal funding programs to ensure all Californians have access via their libraries to information and educational resources.

Library Access Services Department Head and Subject Specialist Librarian – Saint Mary’s College of California

June 7, 2015

Saint Mary’s College is a Catholic liberal arts college, rooted in the life and work of Saint John Baptist de La Salle, founder of the Christian Brothers and the patron saint of teachers.  Located in the hills east of Berkeley, it is one of the West’s most beautiful campuses.  The college is committed to academic excellence, social justice, and inclusive diversity.

As a member of the Library’s senior management team reporting to the Dean, Academic Resources, the incumbent will lead and manage the Library’s Access Services Department and provide reference, instruction, and collection/liaison services.

Access Services provides user-centered services to the SMC community including circulation, reserves, interlibrary lending and borrowing, and building and stacks management.  Staff includes 4 supervisors and about 10FTE student staff.  Serves on the Dean’s Cabinet leadership team and campus committees. Represents the Library with diverse campus and external stakeholders.

Provides Reference Desk service, including weekends and evenings, and serves as a subject specialist for collection development, research instruction and outreach to one or more academic departments or programs (to be determined).


MLS or MLIS required. Prefer a second master’s or an advanced degree.

Five years academic library experience with at least three years increasingly responsible management experience.

Solid experience with automated systems supporting Access Services.

Experience hiring, evaluating, training and mentoring both career staff and student workers.

For a full job description and requirements, see  Questions, please email Dean Kreitz,