Approved by the CARL Board of Directors on May 18, 1998,
and by Vote of the CARL Membership on September 30, 1998.
Amended by Vote of the CARL Membership on April 22, 2003.
Amended by the CARL Board of Directors on September 20, 2004,
and by Vote of the CARL Membership on December 3, 2004.
Amended by the CARL Board of Directors on September 10, 2007,
and by Vote of the CARL Membership on November 9, 2007.
Amended by the CARL Board of Directors on December 9, 2016
and by Vote of the CARL Membership on February 1, 2017.
Amended by the CARL Board of Directors on February 22, 2019
and by Vote of the CARL Membership on July 26, 2019.
Article I: Name
The name of this organization shall be the California Academic and Research
Libraries Association (CARL), hereafter referred to as the Association.
Article II: Purpose
CARL is a forum for and an advocate of academic and research librarians and
library personnel, and all other information professionals that serve academic
and research institutions. The purpose of this organization shall be to: 1)
provide opportunities for the professional growth of its members by conducting
workshops and arranging programs; 2) encourage the exchange of ideas and
information relating to library cooperation and development; 3) disseminate
educational information oriented to those working in academic and research
libraries and environments; and 4) support and, when appropriate, participate
in programs of other regional and local organizations in California and the region
in order to promote and improve library and information services to the
academic and research community.
Article III: Affiliation
CARL is a chapter of the Association of College and Research Libraries (ACRL),
a division of the American Library Association (ALA). It shall be subject to
Article XIV (Chapters, Sections, Discussion Groups, & Committees) of the
ACRL bylaws, which to the extent that they are applicable, take precedence over
the bylaws of this organization.
Article IV: Membership and Dues
Section 1. Members. Any person interested in academic or
research librarianship or in academic or research libraries in California or
the surrounding region may become a member upon payment of CARL's annual dues.
Institutions shall not be eligible for membership.
Section 2. Rights. Every member of CARL has the right to vote,
to hold any office within the Association, to serve on any committee within the
Association, to be a member of any CARL interest group or sub-unit, and to
receive those publications given as perquisites of membership in CARL.
Section 3. Dues. The amount of membership dues shall be
determined by the CARL Board of Directors with the approval of the membership.
Approval requires that a majority of those members voting, vote in favor of the
amount of dues proposed.
Section 4. Termination of Membership. Membership in the
Association, and/or specific membership rights, may be suspended or terminated
if a member does not pay the required membership dues, in full, by the due date
established by the board, or according to policies adopted by the board.
Article V: Membership, Appointive, and Elective Year
The membership, appointive and elective year shall be the calendar year.
Article VI: Elected Officers
Section 1. Elected Officers. The elected officers of the
Association shall be President, Vice-President, Secretary, Treasurer,
Membership Director, and four (4) Directors-at-Large, all of whom shall be
members of ACRL and CARL.
Section 2. Terms of office. Elected officers are elected by
the membership of the Association. A Vice-President shall be elected annually to
serve a one (1) year term as Vice-President/President-Elect, a one (1) year
term as President, and a one (1) year term as Past-President Ex-officio. The
Secretary shall be elected to serve a two (2) year term. The Treasurer and
Membership Director shall be elected in alternate years and each will serve a
three (3) year term. The Directors-at-Large shall be elected in alternate years
(two  per year) and shall each serve a two (2) year term.
Section 3. Responsibility and authority. The elected officers
shall perform the duties pertaining to their respective offices stipulated in
the Standing Rules and other such duties as defined by the Board of Directors.
a) President. The President shall call meetings and serve as
chairman of the Board of Directors, coordinate the statewide activities of
CARL, and perform duties necessarily incident to the office of President or as
may be prescribed by the Board of Directors. The President shall make
appointments to fill positions that become vacant within the organization on
behalf of and with the approval of the Board of Directors. The President shall
also make appointments to standing and ad hoc committees, develop and maintain
master calendars, and submit annual reports to ACRL as requested. The President
shall represent CARL within the library and higher education communities, and
other appropriate forums, to advance the mission, goals and objectives of the
b) Past President. The Past President shall attend Board
meetings and perform duties as defined by the President and the Board of
c) Vice-President. The Vice-President shall succeed to the
office of President after one year of service as Vice-President. The
Vice-President shall also perform such duties as are delegated or assigned by
the President or the Board of Directors and act for the President in their
absence at the discretion of the Board. The Vice-President shall make all
appointments to fill vacancies within the organization that are due to occur
during the year of their presidency, prepare annual budget requests for the
Association as needed, and perform other duties as required.
d) Secretary. The Secretary shall take minutes at all meetings
of the Board of Directors and at such other business meetings of the
Association as may be required, shall distribute the minutes in a timely
fashion, and manage the records of the Association as stipulated in the
Standing Rules. The Secretary shall also be responsible for providing the Website
Coordinator a list of the names of all members elected or appointed to offices
or committees of the Association, and for ensuring that all current or updated
organizational policies and procedures, including statements of responsibility,
required tasks, schedules, and deadlines, are reviewed and approved by the
Board of Directors and documented as appropriate.
e) Treasurer. The Treasurer shall keep an accurate accounting
of all CARL funds, prepare and submit financial reports on a quarterly basis,
disburse funds for approved activities, and perform other duties as required or
as assigned by the President or Board of Directors.
f) Membership Director. The Membership Director shall maintain
a database of CARL members. The Membership Director shall also coordinate
statewide membership activities, chair the Membership Committee, and perform
other duties as required or as assigned by the President or Board of Directors.
g) Directors-at-Large. There shall be four (4) Directors-at-Large who
are responsible for representing various constituencies of the membership and
other such duties as may be defined by the Board and stipulated in the Standing
Rules. Once elected, directors-at-large may not serve as an elected officer of
any CARL interest group for the duration of their two (2) year term.
Article VII: Appointed Officers
Section 1. Appointed Officers. Appointed officers of the
Association shall include the Interest Group Coordinator, Newsletter Editor,
Website Coordinator, Advocacy Liaison, Awards Liaison, ACRL Chapter Delegate, and
others as designated by the Board of Directors.
Section 2. Appointment. The Interest Group Coordinator,
Advocacy Liaison, Awards Liaison, and ACRL Chapter Delegate shall be appointed
by the Board of Directors from among those directors elected to the Board by
the membership at large. The appointed Interest Group Coordinator cannot serve
as an Interest Group elected officer for the duration of their appointment. The
Newsletter Editor, Website Coordinator, and any other appointed officers shall
be appointed as needed on an ad hoc basis by the President with the advice and
consent of the Board of Directors and serve as ex-officio, non-voting members
of the Board of Directors.
Section 3. Terms of office. Terms of office for appointed
officers shall be designated by the Board of Directors at the time of
appointment, but shall not exceed three (3) years, unless otherwise specified
by the Board. Appointed officers may be appointed to consecutive terms upon the
recommendation and approval of the Board of Directors.
Section 4. Responsibility and authority. The appointed
officers serve the Association at the will of the Board of Directors and shall
perform the duties pertaining to their respective offices and other such duties
as may be defined by the Board and stipulated in the Standing Rules.
Article VIII: Board of Directors
Section 1. Members. The Board of Directors shall consist of
the elected and appointed officers of the Association, and four elected
directors-at-large. All elected officers and directors-at-large shall serve as
voting members of the Board; appointed officers from the membership and the Past-President
shall serve as ex-officio, non-voting members.
Section 2. Responsibility and authority. The governing body of
the Association shall be the Board of Directors. The Board shall direct the
affairs of the Association, determine its policies or changes therein, actively
encourage support for its goals, establish financial policies for the
Association and be accountable for CARL assets, and be responsible for the
interpretation of these bylaws. The Board may adopt such rules and regulations
for the conduct of its business as shall be deemed advisable, and may in the
execution of the powers granted delegate certain of its authority and
responsibility to such agents as it may consider necessary. The Board shall
delegate the day-to-day operations of the Association to its elected and
Section 3. Quorum. At any meeting of the Board of Directors a
simple majority of the voting members of the Board shall constitute a quorum.
Section 4. Meetings of the Board. A regular meeting of the
Board of Directors shall be held no less than twice each year. Additional
meetings of the Board may be called by the President or at the request of a
majority of the voting members of the Board. Actions of the Board taken at any
meeting shall be reported in writing by the Secretary no later than the next
Section 5. Absence. Any elected officer or director-at-large
who shall have been absent from two (2) consecutive meetings of the Board of
Directors shall automatically vacate their seat on the Board and the vacancy
shall be filled as provided in these bylaws. However, the Board of Directors
shall consider each absence of an elected officer or director as a separate
circumstance and may waive such absence by affirmative vote of a majority of
Section 6. Compensation. No elected officer or
director-at-large shall receive any compensation for their service on the Board
Section 7. Removal of Members of Board of Directors. Any
member of the Board of Directors may be removed for cause at any time by the
affirmative vote of a majority of the voting Board of Directors.
Article IX: Membership Meetings
Meetings of the CARL membership may be called by a majority of the voting
members of the Board of Directors or by petition of at least twenty (20) CARL
members. Twenty-five percent (25%) of the membership shall constitute a quorum
of the Association for the transaction of all business conducted at any
Article X: Elections
Section 1. Right to vote. All members in good standing shall
be eligible to vote.
Section 2. Elections. Elections to elective positions for the
Association as a whole, and for interest groups, shall be by vote. The
candidate receiving the largest number of votes shall be elected. In the case
of a tie vote, the successful candidate shall be determined by lot.
Section 3. Interest Group Elections. To the extent possible,
interest group elections shall coincide with and follow the same procedures as
elections for the Association as a whole. When such is not possible or
practical, regional and interest groups may establish, with the approval of the
Board of Directors, separate elections for elective positions. In such cases,
the election of officers shall be reported in writing to the Interest Group
Coordinator within thirty (30) days.
Article XI: Committees
Section 1. Authorization. Committees of the Association as a
whole shall be authorized by action of the Association or the Board of
Directors, except as otherwise provided in these bylaws.
Section 2. Standing Committees. Standing Committees may be
established to consider matters of the Association that require continuity of
attention by the members. Except as specified otherwise by the Board, standing
committee members shall be appointed by the President for a term of one year.
Appointments shall be made in such a manner as to provide continuity in
Section 3. Ad hoc committees. Ad hoc committees may be
appointed by the President as needed.
Section 4. Committee Members. Members of standing and ad hoc
committees must be CARL members in good standing.
Section 5. Discontinuance. A committee of the Association may
be discontinued only by the Board of Directors.
Article XII: Interest Groups
Section 1. Establishment of interest groups. Interest groups
may be formed by petition of twenty (20) or more CARL members in good standing
to the Board of Directors. Interest groups determine their own organizational
structure and procedures for leadership succession, subject to the approval of
the Board of Directors, and shall regularly inform the Interest Group
Coordinator of the names of all officers and committee members. Interest Groups
shall also regularly communicate with the Interest Group Coordinator to
coordinate program planning, insure adequate financial and logistical support,
and report to the membership of the Association on their activities.
Section 2. Dissolution of interest groups. An interest group
may be dissolved at its request by the Board of Directors and shall be so
dissolved if it becomes inactive for an extended period of time, as determined
by the Board, or fails to comply with the provisions of these bylaws.
Article XIII: Publications
The official publication of the Association shall be the CARL Newsletter.
Proposals for other publications shall be reviewed and approved by the Board of
Article XIV: Vacancies
The President, with the advice and consent of the Board of Directors, shall
appoint a replacement for any elective or appointive office that becomes
vacant. In the event of a vacancy in the office of President or Vice President,
the Board of Directors shall appoint a replacement. Such appointee shall serve
in the office until the next annual election, at which time the membership
shall elect a replacement to fill any remaining portion of the vacated office.
Interim appointments must be made within thirty days (30) of the occurrence of
any vacancy in an elected or appointed office.
Article XV: Electronic Votes
Section 1. Membership votes. Electronic votes of the
membership of the Association may be authorized as needed by the Board of
Directors, provided all members are canvassed simultaneously and votes are
otherwise conducted as specified in the bylaws. If no time limit is explicitly
set, no vote shall be counted unless received within thirty (30) days from the
day the text of the matter voted upon was distributed to those entitled to
Section 2. Board of Directors votes. Electronic votes of the
Board of Directors may be taken provided they are authorized by the officers of
the Association, all voting Board members are canvassed simultaneously and
votes are conducted as specified in the bylaws and the Standing Rules. Actions
taken by the Board by means of electronic votes shall be confirmed at the next
regular meeting of the Board.
Section 3. Committees, regional groups, and interest groups. Electronic
votes of duly constituted bodies of the Association may be taken provided such
votes are authorized by the committee chair or interest group leader as
appropriate. An affirmative vote of a majority of those voting shall be
required to take action. Voting options, time limits and procedures shall be
the same as specified in these bylaws and the Standing Rules.
Article XVI: Amendments
Section 1. Proposals. Amendments to the bylaws may be proposed
by the Board of Directors, by any standing committee of the Association in
writing to the Board of Directors, or by a petition signed by twenty (20) or
more members in good standing.
Section 2. Board action. A proposed amendment to the bylaws
shall be voted upon by the membership of the Association after it has been
approved by a majority of the voting members of the Board of Directors.
Section 3. Notice. Written notice of the text of the amendment
shall be provided to members at least thirty (30) days before consideration.
Section 4. Voting. Amendments shall be voted upon by the
membership and shall be adopted by an affirmative vote of the majority of
members who respond to an electronic vote or at any statewide Association
meeting, as long as such action was announced at least thirty (30) days
Article XVII: Parliamentary Authority
The parliamentary authority used by this Association shall be the same as that
used by ACRL.
Article XIII: Dissolution
The property of this corporation is irrevocably dedicated to educational
purposes meeting the requirements of section 214 of the California Revenue and
Taxation Code and no part of the net income or assets of the organization shall
ever inure to the benefit of any director, officer or member thereof or to the
benefit of any private person. Upon dissolution of this corporation assets
shall be distributed for one or more exempt purposes within the meaning of
Section 501(c)3 of the Internal Revenue Code or corresponding section of any
future Federal Tax Code, or shall be distributed to the Federal government, or
to a State or local government, for a public purpose. However, if the named
recipient is not then in existence or no longer a qualified distributee, or unwilling
or unable to accept the distribution, then the assets of this corporation shall
be distributed to a fund, foundation, or corporation organized and operated
exclusively for the purposes specified in Section 501(c)3 of the Internal
Revenue Code (or corresponding section of any future Federal Tax Code).